Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

112.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

ApplicationP18D0362 – Unit House, Stanley Road

(Minute No.     )

 

Councillor J. Squires – knows the current Chair of Worcester Muslim Welfare Association. Councillor Squires elected to vote and speak on the item.

 

Application P18E0436 – County Sports Playing Field, Claines Lane

(Minute No.     )

 

Councillor Denlegh-Maxwell – in his capacity as Ward Councillor  had spoken with local residents but had not expressed an opinion.  Councillor Denlegh-Maxwell elected to speak and vote on the item

 

The following declarations of other disclosable interest were made:

 

Application P18D0362 – Unity House, Stanley Road

(Minute No.     )

 

Councillor Agar – as a close friend with some members of the applicant association.  Councillor Agar left the room during the consideration and vote of the item.

 

Application P18E0436 – County Sports Playing Field, Claines Lane

(Minute No.     )

 

 

Councillor J. Hodges – her husband is an unpaid Director of the applicant.  Councillor Hodges left the room during the consideration and vote of the item.

113.

Minutes of Previous Planning Committee pdf icon PDF 77 KB

of the meeting held on 22nd November 2018 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 22nd November 2018 be approved as a correct record and signed by the Chairman.

 

Matters arising:

 

Minute No. 108 – Application P18D0406 – Land at Rose Bank  - The Development Services Management Team Leader advised members that whilst planning permission was refused by the Planning Committee at the meeting on 22nd November 2018 in respect of planning application P18D0406, nevertheless that this decision does not have any bearing on the appeal which relates to planning application P18D0064 for non-determination of that application.

 

The formal position of the Local Planning Authority in respect of the appeal application remains that there is no objection in accordance with the resolution of the Planning Committee at the meeting on 20th September 2018 at which it was minded to grant planning permission. However, the Planning Inspectorate has been advised of the decision in respect of planning application P18D0406.

114.

Minutes of Previous Conservation Advisory Panel pdf icon PDF 60 KB

Minutes of the meeting held on 7th November 2018 to be received.

Minutes:

RESOLVED: That the minutes of the Conservation Advisory Panel meeting held on 7th November 2018 be received.

115.

Site Visits

Such inspections of current application sites as may have been recommended by Officers and as may be approved by the Committee.

 

Members of the Committee should inform the Development Services Manager of any requests for site visits by 5.00 p.m. on the Tuesday immediately prior to the meeting (11th December 2018) and reasons for the request.

 

Members of the public should contact the Democratic Services Administrator either by email: committeeadministration@worcester.gov.uk or telephone: 01905 722085 on the day before Planning Committee so the Administrator can advise of the start of the meeting.

 

Site visits will be conducted in accordance with the procedure attached which forms part of the Council’s Good Practice Protocol for Members and Officers dealing with Planning Matters.

 

Minutes:

The Committee visited the following site which was the subject of an application to be determined:-

 

Application P18D0362 – Unity House, Stanley Road

116.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee in accordance with Committee Procedure Rule 10.

Minutes:

None.

117.

Public Representation

Members of the public will be allowed to address the Committee in respect of applications to be considered by the Committee in accordance with Committee Procedure Rule 11. Members of the public will address the Committee during the Committee’s consideration of the respective item.

 

Minutes:

Those representations made are recorded at the minute to which they relate.

118.

Shrubbery Avenue Conservation Area Article 4 Direction pdf icon PDF 105 KB

Confirmation of the non-immediate Article 4(1) Direction for the Shrubbery Avenue Conservation Area.

Additional documents:

Minutes:

The Archaeological Officer presented a report on the Shrubbery Avenue Article 4 Direction.

 

On 18th October 2018 the Planning Committee agreed to the making of a non-immediate Article 4(1) Direction to remove permitted development rights for the Shrubbery Avenue Conservation Area.  The relevant direction was made on 23rd October 2018, as shown in Appendix 1 attached to the report.

 

The Article 4(1) Direction was subject to a formal consultation from 1st-25th November 2018.  One written representation was received and Officer’s responded accordingly, paragraphs 3.1 and 3.2 of the Officer’s report refer.

 

The confirmation of the Article 4 Direction was considered to be a positive move and the Committee were being asked to confirm the Direction.  Once confirmed the removal of the relevant permitted development rights would take effect from 20th December 2018.

 

RESOLVED: That the Committee confirm the non-immediate Article 4(1) Direction for Shrubbery Avenue Conservation Area.

119.

Heritage at Risk Update pdf icon PDF 90 KB

That the Committee note the interim update on Heritage at Risk.

 

Minutes:

The Archaeological Officer presented the Heritage at Risk in Worcester interim update report.

 

An updated Heritage at Risk Register was approved for publication by Planning Committee in March 2018.  Since publication, Officers have monitored progress regularly to enable a structures and proactive approach to identifying actions for each asset as identified in the register.

 

The heritage team had been working with enforcement officers to identify areas where heritage at risk would benefit from enforcement intervention. Two buildings had been identified for intervention, these being 55-57 Lowesmoor and No.11, The Tything. Section 215 Amenity Notices had been drafted for these buildings and enforcement officers had agreed to enter into negotiations with owners prior to the serving of the S215 Notices. This was planned for the early part of 2019.

The report identified schemes on target for removal from the register and one that had been removed. Three assets remained problematic and two stone structures remain on the register.

Other heritage assets were being actively monitored for potential inclusion in the 2019 Register which was to be presented to Planning Committee in Spring 2019.

The Archaeological Officer responded to questions from Members on other sites in the City.

Members thanked the Officer for a good report.

RESOLVED: That the Committee note the interim update on Heritage at Risk.

As the Chair had declared an interest and elected not to participate in the following agenda item It was proposed and seconded that the following agenda item would be chaired by Councillor Denlegh- Maxwell.  There being no other nominations it was

RESOLVED: That Councillor Denlegh Maxwell Chair the meeting for this item only.

120.

Application P18D0362 - Unity House, Stanley Road pdf icon PDF 322 KB

The Deputy Director - Economic Development and Planning recommends that the Planning Committee grant planning permission for the development, subject to the conditions set out in the plans list.

 

Additional documents:

Minutes:

Introduction

 

The Committee considered an application for the erection of a mosque, 4 two bed apartments, sports/community facility and associated works including access, parking and landscaping, Unity House, Stanley Road.

 

Reason Why Being Considered by Planning Committee

 

The application had been referred to the Planning Committee as it did not fall under the scheme of delegation due to the scale of the development.

 

Site Visit

 

The application had been the subject of a site visit.

 

Report/Background/Late Papers

 

The report set out the background to the proposal, the site and surrounding area, the proposal itself, relevant planning policies, planning history and representations and consultations where applicable.  Comments in response to the consultation response of the Highway Authority had been made by a local resident in Byfield Rise and this was attached as Appendix 1 to the report.

 

The Committee’s attention was drawn to the late papers which related to background information of the dash cam footage provided by the objector who had registered to speak.

 

Officer Presentation

 

The information in the report was presented as set out by the Deputy Director – Economic Development and Planning.

 

Public Representations

 

The following people had registered to address the Committee and spoke in respect of the application:

 

Mr Phil Clarke (Objector), Mr Jason Whittall (Agent for the Applicant) and Mr Simon Parfitt (Agent Consultant – Transport).

 

Key Points of Debate

 

  • The objector in addressing the Committee stated that the area was already congested and that the proposal would increase the traffic in the area from visitors that would travel to the proposed new mosque. 

 

  • The objector had provided dash cam footage related to car journeys currently to the existing mosque.  The footage had also shown that car parks owned or associated with the applicant were already full. For the benefit of the Members this information was displayed by Officers as part of the presentation. 

 

  • The objector felt that the proposal was the wrong development in the wrong location. In response to questions from Members the objector had stated that he had lived in the area for 18 years and traffic problems had always been an issue.

 

  • The agent for the applicant in response stated that the proposal provided a Transport Assessment which was supplemented by a framework travel plan.  The assessment had included two surveys which had shown that the majority of worshippers travelled to/from the mosque on foot.  It was also found there was no illegal parking.  Members referred to the target for cycling, 4% and asked if this could be improved upon possibly to 10%..  The agent’s consultant said that they would be appointing a champion to support the travel plan.

 

  • The agent for the applicant and the agent’s consultant responded to questions from Members particularly around vehicular access.  Members had suggested a possibility that the vehicular access could be from Midland Road, with the service road in Stanley Road. This land was however was not in the applicant’s ownership or control. The agent’s consultant did say that this was looked at  ...  view the full minutes text for item 120.

121.

Application P18E0436 - County Sports Playing Field, Claines Lane pdf icon PDF 210 KB

The Deputy Director – Economic Development and Planning recommends that the Planning Committee grants planning permission, subject to the conditions set out in the plans list.

 

Minutes:

Introduction

 

The Committee considered an application for the demolition of a clubhouse and changing rooms, construction of new clubhouse and changing rooms incorporating office space, replace grass pitch with floodlit artificial grass pitch.  New 100 seat stand and flood lights to existing main grass pitch; improvements to landscaping and access pathways at County Sport Playing Field, Claines Lane.

 

Reason Why Being Considered by Planning Committee

 

The application had been referred to the Planning Committee as it did not fall under the scheme of delegation due to the scale of the development.

 

Site Visit

 

The application was not the subject of a site visit.

 

Report/Background/Late Papers

 

The report set out the background to the proposal, the site and surrounding area, the proposal itself, relevant planning policies, planning history and representations and consultations where applicable.

 

The Committee’s attention was drawn to the late paper which related to an online general comment from a neighbouring resident in support of the proposal.

 

Officer Presentation

 

The information in the report was presented as set out by the Deputy Director – Economic Development and Planning.

 

Public Representations

 

There had been no one registered to speak on the application.

 

Key Points of Debate

 

  • Members were pleased to see the site being developed.

 

On being proposed and seconded and put to the vote the proposal was unanimously agreed.

 

RESOLVED:  That the Planning Committee grant planning permission, subject to the conditions set out in the plans list.

122.

Application P18D0465 - Diglis Weir pdf icon PDF 178 KB

The Deputy Director – Economic Development and Planning recommends that the Planning Committee grant planning permission, subject to the conditions set out in the plans list.

 

Minutes:

Introduction

 

The Committee considered an application for the variation of condition 5 of planning application P17D0448 (proposed construction of a vertical slot fish pass cut into the side of the river bank at Diglis Weir).

 

Reason Why Being Considered by Planning Committee

 

The application was referred to the Planning Committee for determination on the grounds that it related to a planning application that was originally determined by the Planning Committee at its meeting on 24th May 2018.

 

Site Visit

 

The application was not he subject of a site visit.

 

Report/Background/Late Papers

 

The report set out the background to the proposal, the site and surrounding area, the proposal itself, relevant planning policies, planning history and representations and consultations where applicable.

 

There were no late papers circulated.

 

Officer Presentation

 

The information in the report was presented as set out by the Deputy Director – Economic Development and Planning.

 

In order to facilitate the timing of the site preparation works, consent was sought to vary condition 5 to enable the site preparation and construction phases of the scheme to be separated as outlined in paragraph 4.4 of the Officer’s report.  Condition 5 was proposed to be replaced by two separate conditions as set out in paragraph 4.5.  A separate Construction Environmental Management Plan would be required for each phase.

 

Public Representations

 

There had been no one registered to speak on the application.

 

Key Points of Debate

 

  • The Chairman commented that Members did have sympathy with the residents adjacent to the site when the original application was discussed and had asked that Officer’s be mindful of the construction works.

 

On being proposed and seconded and put to the vote the proposal was agreed.

 

RESOLVED:  That the Planning Committee grant planning permission to vary condition 5 of planning application P17D0448.

123.

Applications P18D0209 and L18D0025 - 5 Heron Lodge, London Road pdf icon PDF 127 KB

The Deputy Director - Economic Development and Planning recommends that the Planning Committee: -

 

1.      grant planning permission, subject to the conditions set out in the plans list; and

2.      grant listed building consent, subject to the conditions set out in the plans list.

 

Minutes:

Introduction

 

The Committee considered an application for the installation of a swimming pool and timber shed at 5 Heron Lodge, London Road.

 

Reason Why Being Considered by Planning Committee

 

The application was referred to the Planning Committee as previous applications for development at Heron Lodge and within its grounds had been referred to the Planning Committee for a decision.

 

Site Visit

 

The application had not been the subject of a site visit.

 

Report/Background/Late Papers

 

The report set out the background to the proposal, the site and surrounding area, the proposal itself, relevant planning policies, planning history and representations and consultations where applicable.

 

There were no late papers circulated.

 

Officer Presentation

 

The information in the report was presented as set out by the Deputy Director – Economic Development and Planning.

 

Public Representations

 

There had been no one registered to speak on the application.

 

On being proposed and seconded and put to the vote the proposal was agreed.

 

RESOLVED:  That the Planning Committee grant planning permission and listed building consent, subject to the conditions set out in the plans list.

124.

Development Management Transformation Projects pdf icon PDF 101 KB

1.      That Planning Committee note the transformation work being undertaken within the Development Management service;

 

2.      That the Deputy Director – Economic Development and Planning, commissions the Planning Advisory Service (PAS) to undertake a Development Management Improvement Challenge;

3.      That the draft Planning Committee Report template, attached as an appendix to this report, be used as a basis for discussion as part of the Development Management Challenge;

4.      That the final Planning Committee Report be approved by the Chair and Vice Chair of the Planning Committee prior to its implementation at Planning Committee; and

5.      That following the conclusion of the Development Management Challenge, the Deputy Director – Economic Development and Planning, develops a customer feedback process to encourage the continuous improvement of the development management service and reports the findings to Planning Committee on an annual basis.

 

Additional documents:

Minutes:

The Deputy Director – Economic Development and

Planning presented a report on Development Management Transformation Projects.

 

Recent low performance figures, along with the City Council’s transformation programme have identified the need for a review of the Development Management Service.  Since 2016 the service has struggled to maintain appropriate staffing levels both in terms of recruiting staff and difficulties in recruiting.  This had meant that the service had struggles to maintain its previously excellent performance targets.  Table 1 at paragraph 2.1 of the report set out the performance in Quarter 3 as of 4th December 2018.  The performance figures for 2015-18 were set out in the late paper.

 

In order to address this issue, two temporary staff were appointed in February 2018 and as a result performance figures have shown a significant improvement and are almost back to previous levels.

 

In addition to this a number of transformation projects are being undertaken to improve the service, these are as follows:

 

  • Introduction of  a new Development Management software system (‘go-live’ 28th January 2019);
  • New post of Senior Development Management Assistant ;
  • Review format of reports to Planning Committee (draft for consideration at Appendix 1 attached to the report);
  • Development Management Improvement Challenge (Planning Advisory Service brief attached as Appendix 2 to the report); and
  • Customer feedback.

 

The preferred option is to implement all of the above projects.

 

The Deputy Director responded to questions from Members.  Comments were also made by Members on the Development Management Improvement Challenge toolkit at appendix 2

 

Members thanked the Deputy Director for the report and hoped that this was the first phase of improving planning processes and procedures.  Whilst welcoming the proposals some Members had concerns over the general perception by residents who don’t have the right to an appeal or don’t understand the rules and regulations.  It was felt that some checks and balances needed to be in place and to learn from difficult applications.

 

A proposal to amend the recommendation was put forward by Councillor Stephen as follows:

 

1.6 The Development Management Improvement Challenge will review a sample of recent planning applications to determine any lessons learnt for future improvement with the goals being to:

 

a) Improve the efficiency and effectiveness of the complete planning process,

 

b) Review the culture, procedures and current practices to ensure that the interests of Worcester City residents and Members are safeguarded within the planning process.

 

The proposed amendment was seconded by Councillor Alan Amos.

 

In the ensuing debate Members discussed the proposed amendment and the needs of residents.  It was agreed that there was also a need to be careful of raising expectations. It was noted that not all residents concerns were material considerations.

 

Although Members could understand the reasoning behind the proposed amendment it was felt that the proposal that was being put forward was providing an opportunity for improvement.

 

The amendment having being proposed and seconded was put to the vote and was lost.

 

Members then voted on the recommendations as set out in the  ...  view the full minutes text for item 124.

125.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.