Agenda and minutes

Items
No. Item

25.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

None.

26.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declaration of interest was made:

 

Councillor Denham – As Chair of the Friends of Fort Royal Park and Commandery Gardens.

27.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any item on the Agenda or within the remit of the Committee.

 

Minutes:

None.

28.

Minutes pdf icon PDF 59 KB

Of the meeting held on 23rd November 2018 to be approved and signed.

 

Minutes:

RESOLVED: That the minutes of the meeting held on 23rd November 2018 be approved as a correct record and signed by the Chairman.

 

Matters arising:

 

Members asked for an update on the Café at the Museum and Art Gallery.

 

The Museums Manager informed the Joint Committee that tenders had been received and a successful candidate had been chosen.  It was the team who currently run the Café at the Commandery.

 

Official information to be sent out shortly, marketing and publicity to be carried out.  Members briefing note also to be issued.

29.

Esme Fairbairn Collections Fund Award pdf icon PDF 110 KB

1.      The Joint Museums Committee note the award of £113,100 for the project A Glove Affair: Worcester’s Hand in the Global Gloving Industry; and

2.      That the Museums Manager be authorised to develop the necessary agreements with the Museums Association and with partners to fulfil the project.

 

Additional documents:

Minutes:

The Joint Museums Committee considered a report on the Esme Fairbairn Collections Fund Award.

 

The Esme Fairbairn Collections Fund, managed by the Museums Association, funded a range of projects that demonstrated the significance, distinctiveness and power of collections to people.

 

Museums Worcestershire was one of the six projects awarded funding this year for which A Glove Affair: Worcester’s Hand in the Global Gloving Industry was awarded £113,100 over three years.

 

The project would review the collection, highlighting its international significance and create community-based workshops to reconnect local people to their past.  It would work with community groups, volunteers and academic partners to deliver the project.

 

The Museums Manager in  presenting the report drew the Committee’ attention to appendix 1 which identified the project activity plan.  It was reported that a progress report would be brought to update the Joint Committee later in the year.  The Museums Manager also provided an example from the glove collection.

 

The Joint Committee were informed that the Curator for Social History had been on the radio today requesting former workers of the glove industry to come forward with their stories and any artefacts.

 

RESOLVED: That the Joint Committee

 

1.      note the award of £113,100 for the project A Glove Affair: Worcester’s Hand in the Global Gloving Industry; and

 

2.      authorise the Museums Manager to develop the necessary agreements with the Museums Association and with partners to fulfil the project.

 

 

30.

Museums Worcestershire Strategic Planning pdf icon PDF 85 KB

The Joint Museums Committee is asked to consider the draft Museums Worcestershire Strategic Plan in framework stage.

 

Additional documents:

Minutes:

The Joint Committee considered a report on Museums Worcestershire Strategic Plan.

 

The current strategic plan for Museums Worcestershire was approved in 2014 covering the period to 2018.  It was therefore time to review the medium term priorities for the Joint museums Service.

 

In 2026, several key agreements for the Joint Museums Service are due for renewal – the leases at Hartlebury Castle for the County Museum and for the Collections Centre at Hartlebury Trading Estate. The current agreement with the two military museum trusts whose display is hosted at Worcester City Art Gallery and Museum also runs to 2026. Medium-term planning for the service should prioritise the options and opportunities towards these potential changes.

 

The Museums Marketing Manager in presenting the report drew the Joint Committee’s attention to appendix 1 attached to the report and outlined the contents of the draft plan for 2019-2014.

 

At the November 2018 meeting , the Joint Museums Committee approved  a Members’ workshop to take place shortly where Museums Worcestershire’s areas for development and priorities for 2019-2024 within this planning framework would be discussed further.  The completed draft plan would be brought back to a future meeting for adoption by the Joint Committee.

 

RESOLVED: That the Joint Committee note the draft Museums Worcestershire Strategic Plan in framework stage.

31.

Tickenhill Trust Review pdf icon PDF 91 KB

1.      That the Joint Museums Committee consider the research made by Egeria Heritage Consultancy into the Tickenhill Trust; and

2.      That the Joint Museums Committee approve the appointment of a project consultant to work with the finance and legal teams at Worcestershire County Council to undertake the recommended actions for charitable compliance.

 

Additional documents:

Minutes:

The Joint Committee considered a report on the Tickenhill Trust Review.

 

The Tickenhill Trust was set up in 1958 by Worcestershire collectors Alice and Joseph Parker of Tickenhill Manor.  They had acquired a sizable and significant collection of social, rural and industrial history and wished it be preserved for the benefit of the people in Worcestershire.

 

The collection in trust was accepted by Worcestershire County Council and established in the new County Museum in the North Wing at Hartlebury Castle in 1964.  The Council became sole trustees in 1970.

 

At the Joint Museums Committee in November 2016, the positon of the Tickenhill Trust was discussed and funding set aside from museum reserves to seek external advice on the opportunities and responsibilities presented by the Tickenhill Trust.

 

The Museums Manager informed the Joint Committee that Egeria Heritage Consultancy was appointed to research the Tickenhill Trust and Members were provided with a summary presentation of Egeria’s research for which background was provided. 

 

In 2018 Museums Worcestershire’s collections team had worked to resolve the first issue identified by Egeria, which was to identify and delimit the collection  within the County Museums spaces.  This work is now complete and appendix 1 attached to the report outlined the work undertaken on the Tickenhill Trust in 2018.

 

The preferred option was set out in paragraph’s 3.1-3.3 of the report.

 

The Museums Manager responded to questions from the Joint Committee Members.

 

RESOLVED: That the Joint Committee:

 

1.      note the research made by Egeria Heritage Consultancy into the Tickenhill Trust; and

 

2.      approve the appointment of a project consultant to work with the finance and legal teams at Worcestershire County Council to undertake the recommended actions for charitable compliance.

32.

Joint Museums Committee Work Programme pdf icon PDF 83 KB

The Joint Committee is asked to note its future work programme and consider whether there are any matters it would wish to be incorporated.

 

Minutes:

The Joint Committee considered its work programme.

 

It was agreed that the Strategic Plan be added to the March meeting and it was also agreed that the strategic planning workshop for Members be scheduled for 10th April 2019.

 

RESOLVED: That the work programme be noted with the additional item.

33.

Management and Collections Teams Teview pdf icon PDF 90 KB

The Museums Manager be authorised to implement the staffing changes outlined in the linked exempt reportthrough Worcester City Council’s processes, in consultation with the Chair and Vice Chair of the Joint Museums Committee.

 

Minutes:

The Joint Committee considered a report on the Management and Collections Teams review.

 

The Esme Fairbairn Collection Fund supported project staffing that retained curatorial expertise within the museum team and would backfill for existing staff to undertake the project.

 

The Social History Curator and Commandery Manager has a wide remit and had, for the past five years, concentrated on  the priorities of The Commandery meaning the social history collection had been significantly under resourced.  This project was conceived as an opportunity to bring in additional support in managing and developing The Commandery to enable focus again on the collections.

 

At its meeting on 16th November 2017 the Joint Museums Committee approved an approach for delivering a more efficient service and reducing the annual contributions of each partner to the Joint Museums Committee through team-by-team review.  This included a review of the Joint Management and Collections teams in 2019.

 

An outline review had been undertaken, considering the most efficient management of the service and collections.  This was set out in the report and appendix outlined in the exempt part of the agenda.

 

The Joint Committee were being asked to approve the outline review and the initiation of a detailed investigation undertaken with the support of Worcester City Council teams.  A detailed business case would then proceed through Worcester City Council processes in consultation with Worcestershire County Council before returning to the Joint Museums Committee at their March meeting for approval.

 

The preferred option was outlined in the report and appendix in the exempt part of the agenda for consideration.

 

It was asked that 1.1 of the recommendation be amended to include the Museums Manager liaising with relevant officers in both authorities to implement the changes.

 

RESOLVED: That the Joint Committee authorise the Museums Manager in conjunction with relevant officers to implement the staffing changes outlined in the linked exempt report through Worcester City Council’s processes, in consultation with the Chair and Vice-Chair of the Joint Museums Committee.

34.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

 

Minutes:

None.

35.

Item involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

 

 

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

36.

Minutes (Exempt)

Of the meeting held on 23rd November 2018 (exempt items) to be approved and signed.

Minutes:

RESOLVED: That the minutes (exempt items) of the meeting held on 23rd November 2018 be approved as a correct record and signed by the Chairman.

37.

Management and Collections Teams Review

1.      That the Joint Museums Committee approve the interim staffing arrangements for the duration of the Esme Fairbairn Collections Funded project A Glove Affair;

2.      The Museums Manager be authorised to agree the staffing arrangement with the external funder and implement it through Worcester City Council’s processes, in consultation with the Chair and Vice Chair of the Joint Museums Committee;

3.      That the Joint Museums Committee notes outline recommendations for permanent change in the joint museums management and collection teams; and

4.      The Museums Manager be authorised to proceed with more detailed business case investigation through Worcester City Council’s processes and in consultation with the Chair and Vice Chair of the Joint Museums Committee.

 

Minutes:

The Joint Committee considered the Management and Collections Teams review and approved the interim staffing arrangements for the duration of Esme Fairbairn Collections Funded project A Glove Affair; authorised the Museums Manager to agree the staffing arrangement through the external provider and implement it through Worcester City Council’s processes; noted the outline recommendations for permanent change in the Joint Museums Management and Collections Teams; and authorised the Museums Manager to proceed with a more detailed business case investigation through Worcester City Council’s processes.