Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

44.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

Minutes:

Councillor J. Squires for Councillor Collins.

45.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

Councillor Cawthorne – Report of Grants Task and Finish Group – (Minute 49) – As a representative of Worcester Play Council

 

Councillor Griffiths – Report of Grants Task and Finish Group – (Minute 49) – As a representative of Worcester Arts Council

 

Councillor J. Squires – Report of Grants Task and Finish Group – (Minute 49) – As a Trustee of Worcester Arts Workshop

 

Councillor S. Hodgson – Report of Grants Task and Finish Group – (Minute 49) – As a representative of the Lyppard Hub

 

 

46.

Public Participation

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

None.

47.

Minutes pdf icon PDF 72 KB

Of the meeting held on 24th October 2018 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 24th October 2018 be approved as a correct record and signed by the Chairman.

48.

Setting of the Budget for 2019/20 and MTFP to 2023/24 pdf icon PDF 86 KB

1.     That the Committee note the proposed Budgets for the various services identified for 2019/20; and

 

2.   That the Committee consider the priorities within each service and recommends any change for the services’ Income and Efficiency plans.

Additional documents:

Minutes:

The Committee considered the proposed Community Services summary budget for 2019/20 and the initiatives proposed in the Income and Efficiency plan. Members also received a progress report on the various capital projects aligned to this Committee. The draft Capital Programme to 2023/24 was presented as part of the report. The Head of Finance presented the report and Officers responded to questions from Members.

 

In the ensuing discussion, Members were advised that Committee responsibilities and departmental structures do not align, and therefore some budget headings overlap between committees. Members commented that this can lead to confusion and it was important to clarify in future budget reports. It was suggested that reports would benefit from some explanatory notes in such circumstances.

 

It was noted that Appendix 2 should be headed “Communities Committee.”

 

Members did not propose any amendments to the services’ budgets, the Income and Efficiency plans or the current capital projects.

 

RESOLVED: That the Committee note the report and the proposed budgets for the various services identified for 2019/20.

 

49.

Report of the Grants Task and Finish Group pdf icon PDF 110 KB

1.     That the Committee  approves the adoption of a revised protocol for the administration, management and delivery of small, medium and large community grants by the Council, as recommended by The Grants Task & Finish group and set out within this report;

    

2.     That the Committee recommends to Policy & Resources Committee the allocation of £111,890 in 2019/2020 to support the Council’s proposed approach to deliver small and medium grants, and £3, 500 to secure administration; and

   

3.     That the Committee recommends to Policy & Resources Committee the allocation of £199,420  in 2019/2020 to support the Council’s proposed approach to deliver large community grants.

Additional documents:

Minutes:

The Committee considered a report on the findings and recommendations of the Task & Finish Group set up to consider how the Council delivers its programme of grant support. The Head of Community Services presented the report and summarised the main points. She responded to questions from Members.

 

In the ensuing discussion, Members expressed support for the recommendations, which would provide greater transparency in awarding grants. It was noted that an annual review will take place and the findings will be reported to the Committee.

 

RESOLVED: That the Committee:

 

1.    approve the adoption of a revised protocol for the administration, management and delivery of small, medium and large community grants by the Council, as recommended by The Grants Task & Finish group and set out within this report;

 

2.    agree to recommend to Policy & Resources Committee the allocation of £111,890 in 2019/2020 to support the Council’s proposed approach to deliver small and medium grants, and £3,500 to secure administration; and

 

3.    agree to recommend to Policy & Resources Committee the allocation of £199,420 in 2019/2020 to support the Council’s proposed approach to deliver large community grants.

50.

Quarter 3 Performance Report for 2018/19 pdf icon PDF 82 KB

1.     That the Communities Committee notes the Council’s Quarter 3 performance for 2018/19; and

 

2.     That the Committee notes the proposed revised due dates for key projects as stated in the relevant project narrative in Appendix 1.

Additional documents:

Minutes:

The Committee considered a report on the progress of priority projects, activities and Key Performance Indicators under the functions of Communities Committee. Officers responded to questions from Members on detailed aspects of the report.

 

In the ensuing discussion, Members were advised that more information about the closure of the teaching pool for gala events can be circulated following the meeting.

 

RESOLVED: That the Committee note the Council’s Quarter 3 performance for 2018/19.

51.

Progress Update on the Delivery of the Rough Sleeper Death Review Report Recommendations pdf icon PDF 136 KB

That Committee notes the contents of this report and the progress that has been made in respect of the recommendations.

Additional documents:

Minutes:

The Committee received an update on progress in respect of the Rough Sleeper Death Review Report recommendations that were published in May 2018 as part of a Council commissioned independent review into the death of a rough sleeper.

 

In summary, 6 of the 10 recommendations had been completed. The remainder were at various stages of progress and Officers were committed to completing all outstanding actions. It was clarified that the first meeting of the group was held in November 2018, not October.

 

Officers responded to questions from Members on detailed aspects of the report.

 

RESOLVED: That the Committee note the contents of this report and the progress that has been made in respect of the recommendations.

52.

Strategic Housing Transformation Temporary Accommodation Supply pdf icon PDF 161 KB

1.     That Committee approves the business case and overall approach to acquiring properties for direct letting and management in order to reduce the Council’s reliance on private bed & breakfast and guest house accommodation; 

 

2.     That Committee approves the acquisition by the Council of the following properties in order to deliver up to 12 units of temporary accommodation, namely -

i.    145 Bromyard Rd – up to 8 units (minimum of 6 units)

ii.   197 – 203 Oldbury Road - 4 units; and

 

3.     The Committee recommends to Policy & Resources Committee that the cost of acquiring both properties and bringing them into use is met from the remaining New Homes Bonus Earmark Reserve of £236,000.

Additional documents:

Minutes:

The Committee considered a report on 2 property options to address the identified gap in temporary accommodation supply.  The Head of Strategic Housing presented the report and summarised the proposal. In summary, the properties – at 145 Bromyard Road and 197 – 203 Oldbury Road, were ready to be progressed and delivered subject to approval.

 

This report proposed the allocation of £236,000 from the remaining New Homes Bonus Earmarked           Reserve to cover the renovation, refurbishment and start up costs for both schemes.

 

In the ensuing discussion, the following main points were made:

 

·           Searches had been undertaken to locate other properties, Officers can speak direct to any Members who wish to inquire about other potential locations.

 

·           Members asked for a progress report to be submitted at an appropriate stage.

 

Committee Members expressed for the proposal, which would enable the Council to have far more control over the availability of temporary accommodation and reduce the forecast amount of subsidy loss.

 

RESOLVED: That the Committee agree to:

 

1.    approve the business case and overall approach to acquiring properties for direct letting and management in order to reduce the Council’s reliance on private bed & breakfast and guest house accommodation; 

 

2.    approve the acquisition by the Council of the following properties in order to deliver up to 12 units of temporary accommodation, namely:

145 Bromyard Rd – up to 8 units (minimum of 6 units)

197 – 203 Oldbury Road - 4 units; and

 

3.    recommend to Policy & Resources Committee that the cost of acquiring both properties and bringing them into use is met from the remaining New Homes Bonus Earmark Reserve of £236,000.

53.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.