Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

1.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

2.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

3.

Terms of Reference and Work Programme 2017/18 pdf icon PDF 106 KB

That the Committee note the contents of this report.

Minutes:

The Committee noted its Terms of Reference, as agreed at the Council meeting on 17th May 2017.  The Committee also considered an indicative work programme.

 

Committee Members suggested a number of potential additional work programme items, as follows:

 

·         Re-establishing the Fleet Working Party

·         Ward Cleaning Capacity Project

·         Kepax Bridge

·         Riverside Commercial Opportunities

·         Standards for Street Cleansing (Especially Dog Mess)

·         Contract with Residents on Environmental Standards

·         Freeze Car Parking Charges and Develop Parking Technologies

·         Recycling Promotion and Education

·         Redesign City Centre Litter Bins

·         Bringing Environmental Health Within the Remit of this Committee

·         Beehive Corridor Along Riverside

·         Parks and Open Spaces – Encouraging take-Up

·         Visits to Envirosort, Hartlebury, Cemetery and Crematorium

 

A proposal was made that the Committee establish a task and finish group to consider maintaining and improving recycling rates. Members supported this proposal.  Committee Members would be contacted by email to establish membership of the Group and the Chair and Vice-Chair would agree the Terms of Reference.

 

With reference to a suggestion for developers to pay for wheelie bins on new developments, the Committee were advised this is a planning policy matter and most likely would fall within remit of Place and Economic Development Sub-Committee.

 

The Chairman stated that, taking into account the existing work programme and the capacity to resource and support additional items of business, Officers, the Chairman and Vice-Chairman should consider the list and establish which items can be taken forward.

 

RESOLVED: That the Committee:

 

1.    note the report;

 

2.    agree to establish a task and finish groups to consider maintaining and improving recycling rates; and

 

3.    agree to request Officers, the Chairman and the Vice-Chairman to consider the suggested additions to the work programme.

4.

Performance Reporting to New Committees pdf icon PDF 98 KB

That the Environment Committee note the report and indicative scorecard.

Additional documents:

Minutes:

The Committee considered the outline content of performance reports under the new committee system. Rose Rouse presented the report and explained that, due to the timing of meetings, all Quarter 1 performance reports would be reported to Policy and Resources Committee in July. The Quarter 1 and 2 reports would be reported to this Committee in October.

 

In the ensuing discussion, Members made a number of suggestions for additional performance information, including:

 

·           Cleaning of Dog Mess

·           Grass And Hedge Cutting

·           Cemetery and Crematorium Satisfaction

 

In conclusion, the Chairman advised that it would be appropriate to focus on the performance indicators as currently set out and to consider any changes, taking into account the above suggestions, after the new reporting framework has been embedded.

 

RESOLVED: That the Committee note the report and indicative scorecard.

5.

Waste and Recycling Rounds Optimisation pdf icon PDF 131 KB

That the Committee:

 

1.     considers the options for redesign of waste and recycling rounds as presented within this report;

 

2.      agrees a preferred option for implementation; and

 

3.      asks officers to implement the preferred option and report back to Environment Committee on progress.

 

Minutes:

The Committee considered options for redesign of waste and recycling rounds. David Sutton presented the report and summarised the background to the proposal, the options identified and an evaluation of each option.

 

Officers recommended Option 2 as the best design, taking into account financial benefits balanced against the customer, management, operational and employee implications.

 

Prior to implementation further detailed work was required which will detail the exact routes and resources for the new service design. A detailed implementation and communications plan will also be developed which will include a role for Members.

 

In the ensuing discussion, Committee Members expressed unanimous support for Option 2. A number of other matters were also raised:

 

·           Lease versus purchase of vehicles – Officers were asked to look at which solution would be best.

·           Providing extra green bags for residents during the transition period.

·           Inviting Members’ feedback on routes.

 

With regard to next steps, Members were advised that further detailed work would be required to establish the exact routes and resources for the new service design. Members highlighted the importance of a communications plan and requested that Members have sight of the detailed plan before implementation.

 

RESOLVED: That:

 

1.    The Committee agree Option 2 as the preferred option for implementation; and

 

2.    Officers be asked to implement the preferred option and report back to Committee on progress.

6.

Cleaner and Greener Transformation Programme - Garden Waste Update pdf icon PDF 99 KB

That the Environment Committee notes progress made and on going work to grow the garden waste service.

Additional documents:

Minutes:

The Committee received a report on the outcome of a trial marketing campaign that had been undertaken using bin tags attached to 5,000 domestic refuse bins by the refuse crews on their usual rounds to promote the garden waste service. David Sutton presented the report and explained that the pilot had proved successful and would be rolled out across the whole of the City during June and July 2017.

 

In the ensuing discussion, the following main points were raised:

 

·      Members expressed support for this initiative.

·      Stickers on bins, explaining information such as collection dates and what items can or cannot be recycled, was advocated as a worthwhile initiative.

·      It was suggested that neighbours could be encouraged to share garden waste bins.

·      This initiative might usefully be an item for consideration by the Income Generation Sub-Committee at a future date.

 

RESOLVED: That the Committee note progress made and on-going work to grow the garden waste service.

7.

Behaviour Change (Litter) Project Update pdf icon PDF 104 KB

That the Committee note progress made on developing the project to date and provides officers with feedback on the proposals.

Minutes:

The Committee received a report on the work of a project team of Officers from across the Council that had been tasked with undertaking an independent, creative look at how to stimulate a collaborative approach to city cleanliness. Members provided feedback on the report. In relation to the Health and Well-being Plan, it was suggested that the Council could link with health and well-being programmes on smoking.

 

RESOLVED: That the Committee note progress made on developing the project to date.

8.

New Road Flood Alleviation/Cripplegate Park Implications pdf icon PDF 110 KB

That the Committee note the contents of the report.

Minutes:

The Committee received a report on the content and implications for the Council of a highway drainage scheme that had been proposed by Worcestershire County Council in order to dramatically reduce closure periods on New Road due to flooding and reduce the disruption to the city.

 

RESOLVED: That the Committee note the contents of the report.

9.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.