Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

10.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

11.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

12.

Minutes pdf icon PDF 55 KB

Of the meeting held on 27th June 2017 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 27th June 2017 be approved and signed.

13.

Quarter 1 and 2 Performance Report pdf icon PDF 82 KB

That the Environment Committee considers the Council’s Quarter 2 performance for 2017/18.

Additional documents:

Minutes:

The Committee considered a report on performance against relevant Key Performance Indicators for Quarter 2, attached as Appendix 2 to the report. 

 

The Quarter 1 performance report for the Environment Committee was reported to Policy Resources Committee only and was attached for information as Appendix 1 to the report.  Officers responded to questions from Members on detailed aspects of the report and appendices.

 

RESOLVED: That the Committee note the Council’s Quarter 2 performance for 2017/18.

14.

Joint Municipal Waste Management Strategy - Update pdf icon PDF 139 KB

That the Environment Committee approves the Addendum to the Joint Municipal Waste Management Strategy (JMWMS) for Herefordshire and Worcestershire 2004-2034.

Additional documents:

Minutes:

The Committee considered a report on the addendum to the Joint Municipal Waste Management Strategy (JMWMS) for Herefordshire and Worcestershire 2004-2034.  Further to a comprehensive review of the JMWMS the addendum, attached as Appendix 1 to the report, had been produced to update the Strategy on achievements and to ensure that it remained for purpose.

 

The existing Strategy needed to amended to reflect changes in national policy, local provision and projections for future demand that had occurred since the current Strategy was adopted. 

 

The JMWMS for Herefordshire and Worcestershire was first published in 2004 and covered the period 2004 to 2034, the Headline Strategy was attached as Appendix 2 to the report.  It was a joint strategy across the six Worcestershire district councils, Worcestershire County Council and Herefordshire Council.

 

The next review of the JMWMS would be in 2022 or earlier if a significant change was required, for example due to a change in national policy.

 

The Officers responded to questions from Members in  particular around a food waste collection service.

 

RESOLVED: That the Committee approve the addendum to the Joint Municipal Waste Management Strategy for Herefordshire and Worcestershire 2004-2034.

15.

New Play Area at Perdiswell Leisure Centre pdf icon PDF 500 KB

That the Environment Committee allocate a budget of up to £100k for a new inclusive and wheelchair accessible Children’s Play Area adjacent to Perdiswell Leisure Centre.

Minutes:

The Committee considered a report for the allocation of a budget of up to £100k for a new inclusive and wheelchair accessible Children’s Play Area adjacent to Perdiswell Leisure Centre.

 

The new Perdiswell Leisure Centre opened in January 2017 following completion of the swimming pool extension.  As part of the build project the need to re-locate the provision of the existing children’s play area was identified. 

 

A more suitable position on the far side of the South Car Park (allocated for parent and child parking), was identified for future play area development and was referenced within the bid to Sport England, which resulted in funding allocation of £2 million, towards the refurbished leisure centre.  The Committee’s attention was drawn to the concept design as attached as Appendix 1 to the report.  The Committee were asked to note that this was not a costed design.

 

Members noted that the scope of the project would include the creation of stations, that when viewed from above, created the shape of a Spitfire aeroplane.  It was asked that all groups be consulted on the type of equipment proposed to ensure that it was suitable and accessible to all.  Officers confirmed that this would be the case.

 

RESOLVED: That the Committee unanimously approve the allocation of up to £100k for a new inclusive and wheelchair accessible Children’s Play Area adjacent to Perdiswell Leisure Centre.

16.

Clean Streets ('Street Scene') Transformation Project including Strategic Routes Cleansing - Progress Report pdf icon PDF 119 KB

That the Environment Committee:

 

1.       approves high level principles for the delivery of Street Scene services which will be used as the foundation for Transformation work;

 

2.       approves some ‘Smart bin’ trials in the City Centre or wider City area;

 

3.       agrees to establish a Member Task and Finish Group to provide input to the transformation process; and

 

4.       notes the content of the report and the next steps of the Transformation programme.

 

Minutes:

The Committee considered a report on the Clean Streets (‘Street Scene’) transformation project, including a progress report on the strategic routes cleansing.

 

Clean Streets were identified as a key work stream in the Cleaner and Greener Transformation Programme. The scope covered more than just the street cleansing service, the term ‘Street Scene’ was now being used to describe these services and transformation work stream.

 

There were a number of teams delivering the street scene services and these were outlined in paragraph 2.3 of the report.  The Neighbourhood teams worked across zones, as outlined in paragraph 2.4 of the report, spending one day per fortnight in each of these areas.  In order to progress the transformation of street scene services a set of high level principles were proposed, as outlined in paragraph 4.1 of the report.

 

New ‘smarter’ bins were referred to as ways of managing litter, but they came at a significant cost.  The Chairman had asked about costs and it was agreed to look at this in the exempt part of the agenda.  However a ‘Smart’ bin trial would provide information to use as part of transformation of a trial using sensors in bins in the City Centre/wider City area.  Objectives and outcomes of the trials would be used by the transformation project team and reported back to the Task and Finish Group and this Committee as part of the transformation of Street Scene services.

 

A draft Terms of Reference for the Cleaner Streets (‘Street Scene’) Task and Finish Group had been drawn up by the Head of Operations and circulated to Members to review.  It was requested that Parish Councillors be included in item 4 when looking at levels of cleanliness in Wards and an additional item be added related to enforcement of licensing conditions for fast food outlets.

 

Nominations were received from Councillors B. Amos, Biggs, Feeney, Jones, Riaz and J. Squires to sit on the Task and Finish Group.

 

Members welcomed the report and thanked Officers for the amount of work carried out in preparing the project.

 

RESOLVED: That the Committee:

 

1.      approves high level principles for the delivery of Street Scene services which will be used as the foundation for Transformation work;

 

2.      approves some ‘Smart bin’ trials in the City Centre or wider City area;

 

3.      agrees to establish a Member Task and Finish Group to provide input to the transformation process; and

 

4.      notes the content of the report and the next steps of the Transformation programme.

 

 

17.

Cleaner and Greener Transformation Programme - Fleet Management Update pdf icon PDF 117 KB

That the Environment Committee notes the progress made and the on-going work to reduce costs and improve efficiency in fleet management.

Minutes:

The Committee considered a report on the Cleaner and Greener Transformation Programme – Fleet Management update.

 

Fleet management was identified as a key work stream in the Cleaner and Greener Transformation Programme.  The Council had a large fleet and was seeking to find improved ways of operation, in order to reduce costs and improve efficiency.

 

Since April 2017 the Council had employed a Transport Manager on a fixed term contract to review the management and maintenance of the fleet to support this.

 

In 2016/17 a reduction in fuel price led to an underspend of £59k against the annual fuel budget of £318k.  After allowing for 2% annual inflation, fuel costs were expected to meet the £30k 2017/18 savings target.  However the price of fuel was volatile and this saving may not continue in the long term.

 

The Fleet operation was looking for ways to reduce environmental impact through the deployment of electric vehicles and assets.  Trials had been conducted on electric vans and following a successful tendering exercise the first two fully electric vans had been purchased and would be delivered in early December, this would remove two diesel equivalents.

 

Members welcomed the report which was seen as a good example of work carried out by Officers.  Members were also pleased to see electric vehicles.

 

RESOLVED: That the Committee notes the progress made and the on-going work to reduce costs and improve efficiency in fleet management.

18.

Cleaner and Greener Transformation Programme - Waste Routes Optimisation pdf icon PDF 108 KB

That the Environment Committee:

 

1.      notes the content of the report and the progress towards transformation of waste services through route optimisation; and

 

2.      notes that implementation of the changes is scheduled for week commencing 29th January 2018.

 

 

Minutes:

The Committee considered a report on the Cleaner and Greener Transformation Programme – Waste Routes Optimisation.

 

In June 2017 the Environment Committee considered a number of options for progression of transformation and route optimisation of household waste and recycling collections across the City.  The option to maintain on Tuesday to Friday collections and to introduce two larger 32 tonne vehicles dedicated to the collection of residual waste was agreed.

 

The changes bring about a one off change to collection operations but no substantive change to the household waste collection service.  It was intended that communications would be issued to customers in the second week of January to allow sufficient time to deal with Christmas and New Year.  The new service was planned to commence week commencing 29th January 2018.

 

A number of service standards and procedures supported the delivery of the waste collection service, including a process for missed bins, was outlined in Appendix 1 attached to the report.

 

Additional work was being done to progress garden and trade waste transformation, this work would be subject to future reports to Committee.

 

A publicity and engagement programme would be developed to ensure customers are provided with good quality information about their collection service.  This work would be undertaken by the Task and Finish Group.

 

Officers responded to questions from Members about ensuring the change was well communicated and the continuance of delivering a good service.

 

RESOLVED: That the Committee

 

1.      notes the content of the report and the progress towards transformation of waste services through route optimisation; and

 

2.      notes that implementation of the changes is scheduled for week commencing 29th January 2018.

 

 

19.

Task and Finish Group - Recycling pdf icon PDF 226 KB

1.      That the Environment Committee notes the content of the report and the recommendations of the Task & Finish Group;

 

2.      That the Environment Committee endorses the recommendations of the Task and Finish Group as set out in paragraphs 3.6, 4.12, 5.18 and 6.3 of the report; and

 

3.      That officers report back to the next meeting of the Committee with details of the action plan to progress the recommendations.

 

Minutes:

The Committee considered a report of the Task and Finish Group for Recycling.

 

At it meeting in June 2017 the Environment Committee agreed to form a Task and Finish Group to look at recycling services and performance.  The Group agreed that its focus was on what could be done to maximise recycling levels and reduce residual waste.

 

The Group held its first meeting on 16th August at Envirosort, the Materials Reclamation Facility (MRF), where all of the mixed recyclables, collected in Worcester and across Worcestershire and Herefordshire, were taken to be sorted into different material streams before being sent for reprocessing into new products.

 

A total of five meetings of the Group and two sessions with front line teams were held.  A review of the information was done via discussion with lead officers, benchmarking and two feedback sessions with some members of the Waste team and with the City Centre Cleansing Team.

 

The Chairman briefed Members of the workings and findings of the Group as highlighted within the report, each providing its conclusions and recommendations for Committee to consider.

 

The Chairman confirmed that an action plan would be put in place based upon the recommendations and would be reported back to the next Committee meeting.

 

RESOLVED:  That the Committee

 

1.      notes the content of the report and the recommendations of the Task and Finish Group;

 

2.      endorses the recommendations of the Task and Finish Group as set out in paragraphs 3.6, 4.12, 5.18 and 6.3 of the report; and

 

3.      asks officers report back to the next meeting of the Committee with details of the action plan to progress the recommendations.

 

 

20.

Update on Gull Control pdf icon PDF 223 KB

That the Environment Committee notes the content of the report in relation to action to mitigate adverse effects of Gulls in the City, the ongoing work planned and the link with the work on Clean Streets (subject of a separate report).

Minutes:

The Committee considered a report on the update on Gull Control in the City.

 

As outlined in a report to Cabinet in February 2017 gulls had been an increasingly common sight in many towns and cities for the past 20 years or more. 

 

There were considerable challenges in controlling gull numbers and an overview of measures taken by other Local Authorities to tackle gulls was included in Appendix 1 attached to the report.  A briefing note to assist with enquiries had been provided for Members in August and this was attached in Appendix 2 to the report.

 

The Council had been carrying out an egg replacement programme in the City Centre area for nearly 10 years and had been successful in not only restricting growth of the population but achieving a reduction.  The work was carried out by a local pest control contractor and managed by Worcestershire Regulatory Services, Appendix 3 attached to the report referred.

 

A summary of expenditure so far and planned expenditure was outlined in the table at paragraph 3.2 of the report.  The Head of Operations drew the Committee’s attention to the gull proof sacks for the City Centre business as shown in the table and provided the Committee with samples of the bags.  These could potentially be used for domestic premises also.  They worked well provided they were not overfilled.

 

The Chairman commended the good work being done and looked forward to seeing how well the gull proof bags were working.

 

RESOLVED: That the Committee notes the contents of the report in relation to action to mitigate adverse effects on Gulls in the City, the ongoing work planned and the link with the work on Clean Streets.

21.

Review of Parking Management pdf icon PDF 100 KB

1.       that the Environment Committee notes the progress made as detailed within this report; and

 

2.       that a Task and Finish Group is established to consider the detail of this transformation review.

Minutes:

The Committee considered a report on the review of Car Parking Management.

 

The Council had embarked on an ambitious Transformation Programme 2017-2020 which would change the way it engaged with customers, communities and stakeholders.  In the Medium Term Financial Plan, the Council had set a target to reduce its spend from £21m to under £19m per annum,  whilst maintaining or improving services.

 

The review of parking management was a work stream within the Corporate Transformation Programme with the objective to complete an options appraisal to support an enhanced and cost effective car parking system within the 14 City Council owned car parks, with particular regard to payment methods, management and enforcement of these methods.

 

A project team had been established of key Officers from the City Council and was supported by a ‘Subject Matter Expert’ (SME), procured through a tender process, who would carry out an assessment of each of the fourteen car park locations.  Officers responded to questions from Members.

 

The review was to be carried out over the coming months and the next steps would be to include establishment of trials of new technology for at least 2 car parks.  It was proposed that a Task and Finish Group be established to review the detail of this work. 

 

A further report to the Committee would be planned for early 2018 to provide an update on the pilot scheme and the consultant would present the final report to the Committee on 26th June 2018.

 

The nominations received for the Task and Finish Group were Councillors B. Amos, P. Denham and Jones.  It was agreed that this could be opened up to any other Councillor who wished to sit on the Group.

 

A draft Terms of Reference for the Task and Finish Group to be drawn up by the Head of Community Services and circulated.

 

RESOLVED: That the Committee

 

1.      notes the progress made as detailed within the report; and

 

2.      agree that a Task and Finish Group is established to consider the detail of this Transformation Review.

22.

Riverside Plan/Green Flag Update pdf icon PDF 938 KB

That the Environment Committee notes the progress towards Green Flag accreditation for the Riverside Park.

Minutes:

The Committee considered a report on the Riverside Plan/Green Flag update.

 

In 2016 the Council agreed to commence arrangements to develop the Riverside Park.  This report updated Members on the progress with the development of that park and also the progress with the Green Flag Award scheme.

 

The Green Flag Award scheme which was run by Keep Britain Tidy on behalf of Natural England, sets standards and recognised well managed parks and green spaces.  The City Council currently had 3 Green Flag parks at Gheluvelt, Cripplegate and Fort Royal.

 

Members congratulated Officer’s and their teams on achieving Green Flag Status.  A complex project taking into account many geographical locations.  Officers responded to questions from Members.

 

The Chairman made reference to disability access and commented that Disability Worcester would not allow users to use the riverside in the event that the mobility scooter broke down.  The Chairman asked that charging points be looked at although consultation would be required.

 

The Chairman gave thanks to all those who groups who had contributed.

 

RESOLVED: That the Committee notes progress towards Green Flag accreditation for the Riverside Park.

23.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

24.

Item Involving the Disclosure of Exempt Information

Exempt – not for publication because the item contains information relating to the financial of business affairs of any particular person including the authority holding that information – category 3.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

25.

Gheluvelt Park Sons of Rest Project

1.       that the Environment Committee awards the contract for the Sons of Rest building works and allocates the additional budget necessary; and

 

2.       that the Environment Committee notes the timescale for completion of the works as detailed in this report.

Minutes:

The Committee agreed to award the contract for the Sons of Rest building works and allocate the additional budget necessary and note the timescale for completion of the works as detailed in the report.