Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

9.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

10.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

11.

Minutes pdf icon PDF 43 KB

Of the meeting held on 29th May 2018 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 29th May 2018 be approved as a correct record and signed by the Chairman.

12.

Budget Setting Priorities pdf icon PDF 86 KB

Report to follow.

Additional documents:

Minutes:

The Corporate Director – Finance and Resources, informed the Committee that the report on setting of the budget for 2019/20 and MTFP to 2023/24 was to provide contextual and financial information within the remit of the Committee.

 

The Head of Finance presented the generic report which was also on the agenda for the Place and Economic Development and Communities Committees.

 

The report contained the summary budgets at Appendix 1, which provided budgets for each of the Council’s services covering income and expenditure.  The Transformation Programme update for the Committee was highlighted in Appendix 2 and Members were asked to review the budget for each service and the progress made in achieving the savings.  In addition to these the Capital Programme to 2022/23 that was approved as part of the annual budget in February 2018 was shown in Appendix 3.

 

Members were also asked to consider whether current projects were still appropriate for each service and whether there were any further needs that required addressing.  The Committee’s attention was drawn to paragraph 3.3 of the report which identified that the Council faced a reduction in its future funding this would mean that this exercise was likely to result in a reduction of resources rather than an increase in the net budget available.

 

The Corporate Director – Finance and Resources, responded to Members on points of clarification and advised that proposals could be considered for inclusion in the draft budget to be presented to the Policy and Resources Committee on 11th December or, subsequently, as part of the budget consultation exercise to inform the final budget to be presented at the Policy and Resources Committee on 5th January.

 

RESOLVED: That the Committee

 

1.      note the Budgets for the various services identified for 2018/19; and

 

2.      consider the priorities within each service and recommends any change of emphasis for the services’ transformation plans.

13.

Quarter Performance Report 2018-19 pdf icon PDF 82 KB

That the Environment Committee considers the Council’s Quarter 2 performance for 2018/19.

 

Additional documents:

Minutes:

The Committee considered a report on performance against relevant Key Performance Indicators for Quarter 2.

 

The Quarter 2 performance scorecard was attached as appendix 1 to the report.

 

Officers responded to questions from Members in particular to hedge maintenance and detritus.

 

In response to a query on domestic recycling and refuse collection and whether recyclable materials were going to the incinerator, the Head of Environmental Operations read out a statement from the Cabinet Member with Responsibility for the Environment, Councillor Tony Miller who said:

 

“In Worcestershire the sorting of materials for recycling is undertaken by Severn Waste Services.  All the items the Councils currently list as being acceptable for recycling on our Lets Waste Less website are sent for recycling and there are no plans to remove any materials from this list.”

 

Members asked what measures were in place to confirm that waste was disposed of correctly.  The Head of Environmental Operations stated that she would obtain a statement from the County to share with the Committee.

 

RESOLVED: That the Committee notes the Council’s Quarter 2 performance for 2018/19.

14.

Riverside Project Update pdf icon PDF 81 KB

That the Environment Committee notes proposals for a special meeting of the Committee to be arranged during November 2018 to enable a fuller consideration of this work.

 

Minutes:

The Committee considered the Riverside Project update report.

 

At the October 2018 Committee Agenda Planning briefing for this Committee meeting, the Chair and Vice Chair requested that all Members be provided with an opportunity to shape the final action plan for the Riverside work.

 

It was agreed that Members would be invited to consider the Riverside project in more detail through an all Member briefing to be arranged during November 2018.

 

Following the all Member briefing session it was proposed that a further report would be brought to a special meeting of the Environment Committee to consider the Riverside project and within this the progress towards Green Flag status.  This meeting had now been arranged for Tuesday 27th November 2018 at 7.00pm.

 

RESOLVED: That the Committee note the proposals for a special meeting of the Committee to be held on 27th November 2018 to enable a fuller consideration of this work.

15.

Review of Car Parking Management pdf icon PDF 212 KB

1.       That the Environment Committee notes the outcome of the Car Parking Management Transformation Review,  and recommends the preferred option for delivery to the Policy and Resources Committee on 29th October 2018; and

 

2.       That a progress report is brought back to this committee in 12 months time.

Additional documents:

Minutes:

The Committee considered a report on the review of car parking management.

 

The Head of Community Services presented the report and drew the Committee’s attention to Appendix 1 – this contained a number of alternative and complementary approaches considered by the project Task and Finish Group, a summary description of each option and the associated implications were provided.  Appendix 2 – recommendations provided by Systra Ltd which were reported to the Task and Finish Group.

 

The preferred option of “Pay and Display Plus” was highlighted at paragraphs 5.1-5.4 of the report.  This would include procurement of 36 pay and display ticketing machines (with an option to increase these to 42 machines), 12 handheld computers and printers, 26 small shelters for each new machine and installation over a 12 month period.  Procurement of a non-barrier ANPR (Automatic Numberplate Recognition) option for one car park as a pilot scheme, which would potentially be in Clare Street Car Park.

 

Table 4 at paragraph 7 of the report highlighted the revenue costs of the preferred option.

 

The Principal Consultant, Systra Ltd responded to specific questions from Members.  Officers also responded to Members questions on points of clarification.

 

RESOLVED: That the Committee notes the outcome of the Car Parking Management Transformation Review, and recommends the preferred option for delivery to the Policy and Resources Committee on 29th October 2018.

16.

Recycling Task and Finish Group Action Plan - Saturday Skips Service pdf icon PDF 655 KB

Report to follow.

Minutes:

The Committee considered a report on the recycling task and finish group action plan and the Saturday skip service.

 

The Head of Environmental Operations informed the Committee that at its meeting in June 2017 the Environment Committee formed a Task and Finish Group to look at recycling services and performance.  The Group agreed that its focus was on what could be done to maximise recycling levels and reduce residual waste.

 

Recommendations were developed into an action plan which was agreed at the January 2018 meeting.  It was also agreed that a report would be brought back to the Committee on the provision of the Saturday skips service.

 

At its meeting on 17th July 2018 Council agreed to a Notice of Motion to introduce a skip service for Tolladine.  Further to the work carried out by the Task and Finish Group (Recycling) and the Council Motion of 17th July 2018, a review of the service had identified a number of key issues which were now being considered.  Risk assessments for all sites had been reviewed and identified a number of health and safety concerns.  These had resulted in the temporary suspension of the service from 2nd October 2018.

 

The Committee’s attention was drawn to Appendix B attached to the report which provided details of the monitoring of sites usage during the period January-March 2018.  Each site was being reviewed on a case by case basis.  Notices would be displayed to re-direct to alternative sites and there would be an offer of a bulky waste collection service.

 

Officers responded to questions from Members.

 

RESOLVED: That the Committee

 

1.      notes the content of the report and the current suspension of the service whilst Officers undertake a comprehensive review of the service; and

 

2.      agrees to delegate authority to the Managing Director in consultation with the Chair and Vice Chair of the Committee to reinstate the service once an improved service is designed with health and safety and other concerns addressed.         

17.

Update on Gull Control pdf icon PDF 161 KB

1.      That Committee notes the content of the report in relation to action to mitigate adverse effects of gulls, ongoing management arrangements and future work planned; and

 

2.      That the Committee approves the increased budget of £30k which will allow more dedicated officer time to the work required to focus on gull mitigation/reduction/removal.

 

Minutes:

The Committee considered an update report on gull control in the City.  Details of gull numbers were shown in appendix 1 attached to the report.

 

The Corporate Director – Place informed the Committee that the recommendation at 1.2 would need to be changed for Policy and Resources Committee to approve the budget increase.

 

The Head of Environmental Operations presented the report and informed the Committee that a number of actions had been taken this year and those planned for next year were highlighted at paragraph 2.10.1 to 2.10.11 of the report.  A lot of work had been carried out by Worcestershire Regulatory Services and close work had been carried out with Worcester BID. 

 

The trial “gull proof” bins were referred to at paragraph 2.10.5 which had proved to be effective.  The Red roof trial had not yet progressed.  The Technical Services Manager, Worcestershire Regulatory Services, informed the Committee that with the resources they had it had been difficult do more reactive work and stated that the approval of the recommendation at 1.2 would allow them to do more.

 

The preferred option was to continue with the work outlined in the report, and the extra resource in terms of dedicated officer time were needed to progress new initiatives and ensure that the City Council did all that it could to deter gulls.  The additional resource would also allow for more proactive work such as engagement with businesses and to carry out initiatives that required more time to plan and deliver.

 

The Officers responded to questions from Members.  Members commended Officers for the work carried out so far and agreed that with an extra resource would be able to do more.

 

RESOLVED: That the Committee

 

1.      notes the content of the report in relation to action to mitigate adverse effects of gulls, ongoing management arrangements and future work planned; and

 

2.      recommend to Policy and Resources Committee that the revenue budget is increased to £30k which will allow more dedicated Officer time to the work required to focus on gull mitigation/reduction/removal.

18.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

Following the Notice of Motion agreed at Council on 17th July 2018 on ‘No Single Use Plastics’ an update had been requested.  The Head of Environmental Operations responded as follows:

 

Officers and Members had met recently to discuss progress and agree some actions to be completed.  A meeting with representatives from Plastic Free Worcester had been arranged for 14th November 2018.

 

Officers were working to ensure that these items were not available in the Council’s main building and smaller outlying sites such as parks and smaller depots.

 

During WRAP’s Recycling Week (24-31 September) a social media campaign was ran highlighting what items could be recycled locally and the amount of energy they can generate.

 

This month the Mayor officially opened Pack it In, Worcester’s first Zero Waste shop and the business was allocated a £1,000 start-up grant.

 

The City Life magazine would contain a double page spread on ‘how to cut down on plastic this Christmas’.  This will also identify waste collection dates and information on local recycling facilities too.  Social media would also be publicising the information in December.

 

The November issue of the Council’s employee magazine would contain a feature encouraging staff to recycle more within the office.  Members of staff had participated in Plastic Free Worcester’s litter pick along the River Severn at the weekend.

 

The Communications Team meet regularly with colleagues from across the county to promote the recycling message and the Council would work hard to promote its commitment to end the use of single plastic items.