Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

25.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

Minutes:

Councillor Denham for Councillor Collins.  Councillor Knight for Councillor Altaf.

26.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

27.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

28.

Minutes pdf icon PDF 46 KB

Of the meeting held on 27th November 2019 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 27th November 2018 be approved as a correct record and signed by the Chairman.

 

Matters Arising:

 

With reference to Minute 21 , first paragraph, the Head of Environmental Operations, in response to questions, confirmed that Richard Woodward from Worcestershire County Council would be attending the March 2019 Committee meeting to give a presentation to Members. 

 

It was also confirmed that a further meeting was to be held with representatives from Plastic Free Worcester, as indicated in the second paragraph of Minute 21, which has been scheduled for 19th February 2019.

29.

Quarter 3 Performance Report for 2018/19 pdf icon PDF 82 KB

1.      That the Environment Committee notes the Council’s Quarter 3 performance for 2018/19.

 

2.      That the committee notes the proposed revised due dates for key projects as stated in the relevant project narrative in Appendix 1.

 

Additional documents:

Minutes:

The Sub-Committee considered a report on performance against relevant Key Performance Indicators under the functions of the Environment Committee for Quarter 3.  Officers responded to questions from Members.

 

The Quarter 3 performance scorecard was attached as appendix 1 to the report.

 

RESOLVED: That the Sub-Committee:

 

1.      notes the Council’s Quarter 3 performance for 2018/19; and

 

2.      Notes the revised due dates for key projects as stated in the relevant project narrative in appendix 1.

30.

Setting of the Budget for 2019/20 and MTFP to 2023/24 pdf icon PDF 86 KB

Report to follow.

Additional documents:

Minutes:

The Committee considered the proposed Environmental Operations Service summary budget for 2019/20, appendix 1, and the initiatives proposed in the Income and Efficiency plan, at appendix 2.   Members also received a progress report on the various capital projects aligned to this Committee, in addition the draft Capital Programme to 2023/24 was shown in appendix 3.

 

The Head of Finance presented the report and Officers responded to questions from Members.

 

Members considered four proposed budget amendments to be taken forward to the Policy and Resources Committee for consideration:

 

Amendment 1

 

A proposal was made to allocate a further £50k to the Worcestershire Regulatory Budget for one year only, to be ring fenced for the purpose of increased enforcement funded from the projected underspend, to support both the street/mobile traders and the Taxi Trade.  This proposal was seconded.

 

Members entered into a debate on the proposed amendment where support and opposition was expressed.  Officers also responded to questions from Members on the proposal.  The Corporate Director – Finance and Resources circulated figures to Members identifying the impact of the £50k increase on the MTFP and the transfer from the New Homes Bonus to the City Plan.

 

An amendment to the proposed amendment was put forward to establish a Task and Finish Group, to include Members of the Environment Committee and Licensing and Environmental Health Committee, to work with the Corporate Director – Homes and Communities, in order to investigate the issues raised and work up proposals for how the Council (including WRS) could more effectively deploy enforcement response where it is needed. The amendment was seconded.

 

On being put to the vote the amendment to the proposed amendment to amend the services budget was tied.  The Chairman gave her casting vote and the amendment to the proposal was agreed.

 

Amendment 2

 

A proposal was made to create  a new additional ‘out of working week hours’ street cleansing crew to be able to carry out a separate sweep in areas affected in the City by parked cars during the normal working week on a rota basis every 3 months or so, which would mean 12 dedicated ‘zones’ (allowing for bank holidays).   A budget allocation of £50k was put forward but following discussions with Officers on the proposal a more realistic figure of £12-£15,000 was suggested.  This proposal was seconded.

 

Members then entered into a debate on the proposed amendment where support was expressed.  Members agreed a budget allocation of £15,000.  On being put to the vote the proposal to amend the services budget was unanimously agreed.

 

Amendment 3

 

A proposal was made to create one full-time Environmental Sustainability Officer post within the Council that works across all services.  Their role will be able to support the Council to work with all stakeholders to achieve a carbon neutral City of Worcester by 2030.  The gross annual salary, including pension and National Insurance, would be approximately £50k.  This proposal was seconded.

 

Members then entered into a debate on the proposed amendment where support and opposition  ...  view the full minutes text for item 30.

31.

Street Scene Excellence - Review of Litter Bins in City Centre pdf icon PDF 2 MB

That the Committee recommend to Policy and Resources Committee,  approval of capital funding of up to £144,000 for procurement of 28 ‘Smart’ litter and recycling bins for the City Centre.

 

Minutes:

The Committee considered a report on Street Scene Excellence - Review of Litter Bins in the City Centre.

 

The Environmental Operations Project Manager, in presenting the report, stated that Worcester City Council is reviewing the way it manages street scene services through a number of projects to identify improvements, efficiencies and financial benefits.  The Street Scene Task and Finish Group have been looking at litter bin provision in the City Centre with an aim to review all litter and dog bin provision across Worcester.

 

A trial of ‘Big Belly’ solar-powered compaction litter bins was conducted between 3rd August and 23rd September 2018 in order to understand the potential benefits of using a very different kind of bin for the collection of litter in the City Centre.  4o standard litter bins were temporarily removed and 10 compaction bins installed for the duration of the trial.

 

Paragraph 2.4 of the report highlighted what the trial had shown and also highlighted the outcome of a customer survey.  A range of additional benefits of this type of bin were highlighted in paragraph 2.7 of the report.  Three manufacturers offering compaction bins were contacted and indicative costs obtained.

 

The preferred option, outlined in paragraphs 3.1-3.3, is to switch to ‘Smart’ enclosed litter/recycling on the go bins within the main City Centre area, as shown in appendix A attached to the report.  It is considered that the procurement of 17 compaction and 5 non-compaction ‘Smart’ litter bins will give the best balance to cope with demand considering location and capacity, with 6 recycling bins making a total of 28 units.  Alternative options considered was outlined in paragraphs 4.1 to 4.5 of the report.

 

Officers responded to questions from Members on various aspects of the new litter bins and their locations.

 

Members were pleased to see that the existing cast iron litter bins will be utilised in other areas of the City Centre and its approaches, replacing small post mounted bins wherever possible.  Existing bins can also be used to supplement the new bins if needed until locations were settled.

 

On being proposed and seconded and put to the vote the Committee agreed the report.

 

RESOLVED: That the Committee recommend to Policy and Resources Committee approval of capital funding of up to £144,000 for the procurement of 28 ‘Smart’ litter and recycling bins for the City Centre.

32.

Our Waste, Our Resources: A Strategy for England pdf icon PDF 111 KB

1.      That the Committee notes the content of the report.

 

2.      That the Committee agrees that delegated authority will be given to the Corporate Director - Place in consultation with the Chair and Vice Chair of Environment Committee to approve responses to relevant consultations issued as part of the Strategy.

 

 

Additional documents:

Minutes:

The Committee considered a report on Our Waste, Our Resources: A Strategy for England.

 

DEFRA released a new national Waste and Resources Strategy on 18th December, the first comprehensive update in more than a decade.  The Strategy combines actions to take now and firm commitments for the coming years.  It provides a longer-term policy direction in line with the Government’s 25 year Environment Plan (published January 2018) with its pledge to leave the environment in a better condition for the next generation.

 

Two overarching objectives frame the Strategy, which were highlighted in paragraph 2.3 of the report.  Paragraph 2.4 outlined the five strategic ambitions of the Strategy.

 

The Strategy is aimed at the whole waste sector including local authorities, manufacturers and retailers, business through to individual citizens.  An ‘At a Glance’ summary along with an overview of key milestones is attached as appendix 1 to the report.

 

Many of the policies that are contained in the Strategy are subject to consultations.  Three main consultations will be launched in the early part of 2019 around collections systems, deposit return schemes and extended producer responsibility.

 

The Committee is asked to support the recommendation that Worcester City Council’s response to consultations are approved by the Corporate Director – Place in consultation with the Chair and Vice Chair of the Committee.

 

RESOLVED: That the Committee:

 

1.      notes the content of the report; and

 

2.      delegate authority to the Corporate Director – Place in consultation with the Chair and Vice Chair of the Committee to approve responses to relevant consultations issued as part of the Strategy.

33.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.