Agenda and minutes

Venue: Guildhall, Worcester, WR1 2EY

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

71.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following Declarations of Interest were made:

 

Councillor Gregson – Place Partnership Ltd Business Plan 2017-18 and Business Plan 2018-19 to 2021-22 (Minute 84) - as a Council appointed representative on Place Partnership Ltd.

 

Councillors Mrs Lucy Hodgson and Geraghty - Place Partnership Ltd Business Plan 2017-18 and Business Plan 2018-19 to 2021-22 (Minute 84) - as Members of Worcestershire County Council.

72.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

73.

Minutes pdf icon PDF 74 KB

Of the meeting held on 12th December 2017 to be approved and signed.

Minutes:

RESOLVED:          That the minutes of the meeting held on 12th December 2017 be approved as a correct record and signed by the Chairman.

74.

Minutes of Personnel and General Purposes Sub-Committee pdf icon PDF 31 KB

To receive the minutes of the meetings held on 13th November and 13th December 2017.

Additional documents:

Minutes:

RESOLVED:          That the minutes of the meetings held on 13th November and 13th December 2017 be received.

75.

Minutes of the Income Generation Sub-Committee pdf icon PDF 58 KB

To receive the minutes of the meeting held on 16th January 2018.

Minutes:

RESOLVED:          That the minutes of the meeting held on 16th January 2018 be received.

76.

Feedback Report from the Place and Economic Development Sub-Committee on the Draft Budget Proposals pdf icon PDF 143 KB

Report to follow.

Minutes:

The Chair of the Place and Economic Development Sub-Committee presented the proposed amendments to the draft budget for the Council for the financial year 2018/19 and Medium Term Financial Plan 2018-2023 as outlined in the report.

 

RESOLVED:          That the Committee agree to consider the proposed amendments in conjunction with Agenda Item 10 – Proposed Budget 2018/19 and Medium Term Financial Plan 2018/19 – 2022/23.

77.

Feedback Report from the Environment Committee on the Draft Budget Proposals pdf icon PDF 187 KB

Report to follow.

Minutes:

The Chair of the Environment Committee presented the proposed amendments to the draft budget for the Council for the financial year 2018/19 and Medium Term Financial Plan 2018-2023 as outlined in the report.

 

RESOLVED:          That the Committee agree to consider the proposed amendments in conjunction with Agenda Item 10 – Proposed Budget 2018/19 and Medium Term Financial Plan 2018/19 – 2022/23.

 

78.

Feedback Report from the Communities Committee on the Draft Budget Proposals pdf icon PDF 151 KB

Report to follow.

Minutes:

The Chair of the Communities Committee presented the proposed amendments to the draft budget for the Council for the financial year 2018/19 and Medium Term Financial Plan 2018-2023 as outlined in the report.

 

RESOLVED:          That the Committee agree to consider the proposed amendments in conjunction with Agenda Item 10 – Proposed Budget 2018/19 and Medium Term Financial Plan 2018/19 – 2022/23.

 

79.

Proposed Budget 2018-19 and Medium Term Financial Plan 2018-19 - 2022-23 pdf icon PDF 183 KB

1.      That the Committee endorse the proposed Budget and Council Tax for 2018/19 and the proposed Medium Term Financial Plan for the next five year period 2018/19 – 2022/23, and recommend its approval to Full Council on 20 February 2018.  In particular:-

a.    The Budget Requirement for Worcester City Council (excluding Parish Precepts) 2018/19 at £10.261m;

b.    The Council Tax Requirement for Worcester City Council (excluding Parish Precepts) 2018/19 at £5,690m; and

c.    The Band D Council Tax for Worcester City Council (excluding Parish Precepts) at £180.48.

2.       That the Committee considers the proposals brought forward by the Policy Committees during January 2018 and includes those approved in the recommendations to Full Council.

 

Additional documents:

Minutes:

The Chairman of the Policy and Resources Committee introduced the Proposed Budget 2018/19 and Medium Term Financial Plan 2018/19 – 2022/13 and also outlined the proposed budget amendments submitted by the Green Party. 

 

The Deputy Leader proposed the following amendment to the Budget which was seconded by Councillor Mitchell:

 

“That Council Tax is frozen and funded by increasing the vacancy ratio to 2.2 percent”.

 

Members of the Committee spoke for and against the proposed amendment and on being put to the vote and in accordance with Committee Procedure Rule 7.2 a named vote was requested. On being put to the vote the amendment was lost.

 

Record of Voting

 

For:

Councillors

Against:

Councillors

Bayliss, Geraghty, Mrs L. Hodgson, Johnson, Knight and Mitchell

Berry, P. Denham, Gregson, Hodges, J. Squires, Stephen and G. Williams

Total: 6

Total: 7

 

The Section 151 Officer presented the Proposed Budget 2018/19 and Medium Term Financial Plan 2018/19 – 2022/23 as detailed in the report. The Section 151 Officer also explained the financial impact of all the proposed amendments received from the Policy Committees and the Green Party on the City Plan Fund and Revenue Budget 2018/19. Members of the Committee considered the Proposed Budget, Medium Term Financial Plan and each of the proposed amendments and the financial impact as identified by the Section 151 Officer.

 

The Committee also considered additional proposals raised by Members relating to gull mitigation, a reduction in the Planning Service savings from the Transformation Plan and community safety improvements. The Section 151 Officer explained  the financial impact of the proposals on revenue budgets. 

 

RESOLVED:          That the Committee agree to:

1.      endorse the proposed Budget and Council Tax for 2018/19      and the proposed Medium Term Financial Plan for the next        five year period 2018/19 – 2022/23, and recommend its    approval to Full Council on 20 February 2018

          In particular:

a.        The Budget Requirement for Worcester City Council (excluding Parish Precepts) 2018/19 at £10.261m;

b.        The Council Tax Requirement for Worcester City Council (excluding Parish Precepts) 2018/19 at £5,690m; and

c.        The Band D Council Tax for Worcester City Council (excluding Parish Precepts) at £180.48; and

2.      recommend its approval of the following budget     amendments and proposals and incorporate their financial      impact into the Draft Budget 2018/19 and Medium Term           Financial Plan for the next five year period 2018/19 –     2022/23 to Full Council on 20 February 2018:

 

Amendments                        

Proposed Allocation £000

a.

Pedestrian bridge                 

500

b.

Housing development

500

c.

Support business development initiatives

100

d.

Riverside                                 

300

e.

Gateways into the City

100

f.

Improve arterial routes

100

g.

Housing for vulnerable tenants

500

h.

Community safety improvements

150

i.

Private Sector housing enforcement

100

j.

Health promotion

100

k.

Community Partnership officer

35

l.

Worcester City Masterplan

500

m.

Worcester Transportation Strategy

100

n.

Foot/cycle path Diglis to Carrington Bridge

100

o.

Battenhall park refurbishment

60

p.

Wildflower meadows

20

q.

Work placements

15

r.

Drinking water fountains within the City Centre

15

 

Proposals

Proposed Allocation £000

s.

Gull mitigation

15  ...  view the full minutes text for item 79.

80.

Referral Report from the Income Generation Sub-Committee Meeting of 16th January 2018 - Fees and Charges 2018-19 pdf icon PDF 92 KB

1.      That the Committee review the proposed schedule of Fees and Charges for 2018/19; and

 

2.      That the Committee refer the proposed schedule of Fees and Charges to Full Council for approval on 20th February 2018 as part of the 2018/19 Budget.

 

 

Additional documents:

Minutes:

The Committee received a report from the Chairman of the Income Generation Sub Committee. The Chairman informed Members that the report had been referred from the Income Generation Sub Committee and that Members were being asked to review the proposed schedule of Fees and Charges for 2018/19 and refer the proposed schedule to Full Council for approval on 20th February 2018 as part of the 2018/19 Budget.

 

RESOLVED:          That the Committee agree to refer the proposed schedule to Full Council for approval on 20th February 2018 as part of the 2018/19 Budget.

 

81.

Corporate Transformation Programme Update pdf icon PDF 137 KB

That the Committee notes the progress made in delivering the Corporate Transformation Programme.

 

 

Additional documents:

Minutes:

The Committee received a report from the Corporate Director, Commissioning and Delivery asking Members to note the progress made in delivering the Corporate Transformation Programme.

 

The Corporate Director summarised the report and informed Members that the Corporate Transformation Programme was currently on track to deliver against budget. Although slightly behind budget for 2017/18 it was projected to exceed the budget over the full 3 year period. Over the entire programme the currently projected performance against budget was that the programme would deliver just over the £2.8M target. The Corporate Director responded to questions from Members.

 

The Chairman of the Policy and Resources Committee also made reference to the recent changes to the service delivery of recycling and refuse collection and formally thanked Operational Services employees for their commitment and hard work in delivering the changes.  

 

RESOLVED:          That the Committee agree to note the progress made in delivering the Corporate Transformation Programme.

 

82.

Quarter 3 Performance Report for 2017/18 pdf icon PDF 82 KB

That the Policy and Resources Committee considers the Council’s Quarter 3 performance for 2017/18.

Additional documents:

Minutes:

The Committee reviewed a report from the Corporate Director, Commissioning and Delivery asking Members to consider the Council’s Quarter 3 performance for 2017/18.

 

The Corporate Director explained that the report set out the current priority projects and activities which support the delivery of the Council’s City Plan, the current priority projects within the Excellence programme and the corporate suite of key performance indicators. The Corporate Director responded to questions from Members.

 

RESOLVED:          That the Committee agree to note the Council’s Quarter 3 performance for 2017/18.

 

 

 

 

83.

Quarter 3 Financial Monitoring Report 2017-18 pdf icon PDF 155 KB

That the Committee reviews the financial monitoring details including budget variances and performance indicators, for the 3rd quarter ended 31stDecember 2017.

 

Additional documents:

Minutes:

The Committee received a report from the Head of Finance asking Members to review the financial monitoring details including budget variances and performance indicators for the 3rd quarter ending 31st December 2017. The Corporate Director, Finance and Resources presented the report and responded to questions from Members. 

 

RESOLVED:     That the Committee agree to note the financial monitoring details including budget variances and performance indicators, for the 3rd quarter ended 31stDecember 2017.

 

 

 

84.

Place Partnership Ltd Business Plan 2017-18 and Business Plan 2018-19 to 2021-22 pdf icon PDF 151 KB

1.      That the Committee approves the amendments to the first year (2017/18) of the five year business plan for Place Partnership Ltd; and

 

2.      That the Committee agrees to receive a further report at its next meeting to consider the full five year business plan 2017/18 to 2021/22.

 

Minutes:

The Committee received a report from the Corporate Director, Finance and Resources asking Members to approve the amendments to the first year (2017/18) of the five year business plan for Place Partnership Ltd, and to agree to receive a further report at the next meeting of the Committee to consider the full five year business plan 2017/18 to 2021/22.

 

The Director informed Members that the Chief Executive of Place Partnership Ltd had presented a new five year business plan to cover the period 2017/18 to 2021/22 which included a projected additional requirement of £96k in total for the 2017/18 financial year. A contingency had been identified for this amount which would be funded from general reserves, as per the report to the Policy and Resources Committee at its meeting of 7th November 2017.

RESOLVED: That the Committee agree to:

1.      approve the amendments to the first year (2017/18) of the     five year business plan for Place Partnership Ltd; and

 

2.      receive a further report at its next meeting to consider the       full five year business plan 2017/18 to 2021/22.

 

 

 

85.

Referral Report from the Income Generation Sub-Committee Meeting of 16th January 2018 - Pooled Property Fund Investment pdf icon PDF 90 KB

1.      That the Committee approve the proposal to extend the council’s list of approved investment instruments to include Pooled Property Funds; and

 

2.      That the Committee approve the proposal to invest up to £5m in the CCLA Property Fund.

 

Additional documents:

Minutes:

The Committee considered the report which had been referred from the Income Generation Sub-Committee. At the meeting on 16th January 2018 Members of the Sub-Committee considered a report detailing the option to invest in Pooled Property Funds and the opportunity to invest up to £5m in the Churches, Charities and Local Authorities Property Fund which the Policy and Resources Committee were now being asked to give further consideration to. The Committee discussed the recommendations of the report. Members expressed support for the proposal.

 

RESOLVED:          That the Committee agree to approve the proposal to extend the council’s list of approved investment instruments to include Pooled Property Funds and the proposal to invest up to £5m in the Churches, Charities and Local Authorities Property Fund.

86.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

87.

Item Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED:          That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

 

88.

Referral Report from the Income Generation Sub-Committee meeting of the 16th January 2018 - Fees and Charges 2018-19 - Exempt Item

To consider details of the Building Control and Trade Waste fees and charges.  These fees and charges are commercially sensitive and not for publication.

Minutes:

RESOLVED:          The Committee agreed to refer the exempt Fees and Charges to Full Council for approval on 20th February 2018 as part of the 2018/19 Budget.