Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

89.

Declarations of Interest

To receive any declarations of interest.

90.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

91.

Minutes pdf icon PDF 68 KB

Of the meeting held on 6th February 2018 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 6th February 2018 be approved as a correct record and signed by the Chairman.

92.

Minutes of the Place and Economic Development Committee pdf icon PDF 67 KB

To receive the minutes of the meeting held on 29th January 2018.

Minutes:

RESOLVED: That the minutes of the meeting held on 29th January 2018 be received.

93.

Minutes of the Income Generation Sub-Committee pdf icon PDF 45 KB

To receive the minutes of the meeting held on 27th February 2018.

Minutes:

RESOLVED: That the minutes of the meeting held on 27th February 2018 be received.

94.

Minutes of the Personnel and General Purposes Sub-Committee pdf icon PDF 38 KB

To receive the minutes of the meeting held on 28th February 2018.

Minutes:

RESOLVED: That the minutes of the meeting held on 28th February 2018 be received.

95.

Place Partnership Limited - Future Options pdf icon PDF 196 KB

1.      That the Committee agrees to bring property services in-house with effect from 31 March 2019.

 

2.      That the Committee agrees to serve notice on Place Partnership Limited by 31 March 2018 of its intention to withdraw from the service agreement with effect from 31 March 2019.

 

3.      That the Committee agrees to give up its shareholding in Place Partnership Limited with effect from 31 March 2019.

 

4.      That the Committee delegates authority to the Managing Director, in consultation with the Chair and the Vice-chairs of the Policy and Resources Committee to finalise all financial and contractual arrangements for the smooth transition of property services from Place Partnership to an in-house service.

 

Minutes:

The Committee considered future options for the delivery of property services. The Deputy Director- Governance presented a report and summarised the main points. The report provided a review of the proposed full five year business plan accompanied by a new service agreement. Based on the analysis, the preferred option was for the City Council to bring property services in-house with effect from 31 March 2019. The Council would need to serve notice on PPL by 31 March 2018 of its intention to withdraw from the service agreement with effect from 31 March 2019.

 

Committee Members discussed the findings of the review and the recommendations of the report. Members expressed support for the proposal to bring property services in-house with effect from 31 March 2019 for the reasons set out in the report. Members requested that a report back be made at a future meeting setting out the finalised financial and contractual arrangements.

 

RESOLVED: That the Committee:

 

1. agree to bring property services in-house with effect from 31 March 2019;

 

2. agree to serve notice on Place Partnership Limited by 31 March 2018 of its intention to withdraw from the service agreement with effect from 31 March 2019;

 

3. agree to give up its shareholding in Place Partnership Limited with effect from 31 March 2019;

 

4. delegate authority to the Managing Director, in consultation with the Chair and the Vice-chairs of the Policy and Resources Committee, to finalise all financial and contractual arrangements for the smooth transition of property services from Place Partnership to an in-house service; and

 

5.  agree that a report back be made to a future meeting on the detailed arrangements for the in-house property service.

96.

Disposal of the former Sansome Walk Swimming Pool Site pdf icon PDF 102 KB

1.      That the Committee approve the disposal of the former Sansome Walk Swimming Pool site to Sanctuary Housing and the YMCA.

 

2.      That the Committee delegate authority to the Corporate Director – Finance and Resources in consultation with the Chair and the Vice-Chairs of the Policy and Resources Committee to finalise the commercial terms and enter into all necessary legal agreements for the disposal of the site.

 

Minutes:

At the meeting on 7th November 2017, the Committee agreed to enter into a four month exclusivity period to allow Sanctuary Housing and the YMCA to carry out further due diligence on the former Sansome Walk Swimming pool site so that they could finalise their proposals and make a final offer to the Council for the purchase of the site.

 

The Committee considered details of the proposal from Sanctuary Housing and the YMCA. The Deputy Director – Governance presented the report and summarised the main points. Full details of the financial offer and feasibility design work were set out in a confidential appendix.

 

The preferred option was for the residential development of the site and the provision of YMCA services on the site. Committee Members expressed support for the proposal.

 

In the ensuing discussion reference was made to the public representations and it was proposed and seconded that meaningful consultation by Sanctuary Housing and the YMCA with local residents is undertaken prior to a formal application being submitted. Committee Members expressed support for this proposal.

 

RESOLVED: That the Committee:

 

1.    approve the disposal of the former Sansome Walk Swimming Pool site to Sanctuary Housing and the YMCA, along the lines proposed for residential development and the provision of YMCA services on site;

 

2.    delegate authority to the Corporate Director – Finance and Resources in consultation with the Chair and the Vice-Chairs of the Policy and Resources Committee to finalise the commercial terms and enter into all necessary legal agreements for the disposal of the site; and

 

3.    request that meaningful consultation by Sanctuary Housing and the YMCA with local residents is undertaken prior to a formal application being submitted.

97.

City Plan Projects Prioritisation pdf icon PDF 96 KB

That the Committee endorses the programme for delivery of City Plan priorities as set out in Appendix 1.

 

 

Additional documents:

Minutes:

The Committee considered a summary of the City plan projects, the proposed funding allocation with officer comments on the proposals and a broad outline for phasing the proposals. Members commented on a number of specific projects.

 

In the ensuing discussion, it was proposed and seconded that preparatory work on the new pedestrian bridge should commence in year 1. Upon being put to the vote, this amendment was agreed.

 

RESOLVED: That the Committee endorses the programme for delivery of City Plan priorities as set out in Appendix 1, subject to the above amendment.

98.

Proposed Committee Performance Scorecard for 2018/19 pdf icon PDF 90 KB

That the Policy and Resources Committee consider the proposed content of the Policy and Resources Performance Scorecard for 2018/19.

 

 

Additional documents:

Minutes:

The content of the Performance Scorecards has been reviewed by the Senior Management Team and Committee Chairs and Vice-Chairs as part of the Council’s service planning processes for 2018/19 to ensure that they remain relevant and continue to reflect ‘what matters most’ under the functions of each committee. The Corporate Director – Commissioning and Delivery summarised a proposed suite of refreshed priority projects and Key Performance Indicators that had been developed taking account of the completion of current projects and commencement of new activities.

 

RESOLVED: That the Committee agree the proposed content of the Policy and Resources Performance Scorecard for 2018/19.

99.

Appointments to Worcester Municipal Charities pdf icon PDF 87 KB

1.      That the Committee notes the changes to the governance of Worcester Municipal Charities as set out in this report.

 

2.      That the Committee confirms which of the Council’s appointed representatives will retire from office as trustees of the charity with effect from 27 March 2018.

 

Minutes:

The Council had received formal notification from Worcester Municipal Charities that their Constitution would be changed to reflect its status as a non-profit private registered provider of social housing. The charity’s constitution would be amended to reduce the number of trustees from 21 to 17 and the number of appointees by the Council from 6 to 4. In the circumstances, the Committee were recommended to consider which 2 of its current 6 appointees were to retire from office as trustees.

 

RESOLVED: That the Committee:

 

1.    note the changes to the governance of Worcester Municipal Charities as set out in the report; and

 

2.    agree that Councillors P. Denham and  Williams will retire from office as trustees of the charity with effect from 27 March 2018.

100.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

101.

Item Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

 

 

102.

Disposal of the former Sansome Walk Swimming Pool Site

To consider details of the financial offer and feasibility design work as set out in the confidential appendix.

Minutes:

The Committee considered details of the financial offer and feasibility design work as set out in the confidential appendix.