Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

24.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

Councillor Hodges – Proposal Relating to Land at Parsonage Way (Minute 27) – Husband is a Director of the Worcestershire F.A.

 

Councillor J. Squires – Proposal Relating to Land at Parsonage Way (Minute 27) – Husband is a Worcester City Football Club shareholder.

25.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

26.

Minutes pdf icon PDF 68 KB

Of the meeting held on 24th July 2017 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 24th July 2017 be approved as a correct record and signed by the Chairman.

27.

Proposal Relating to Land at Parsonage Way pdf icon PDF 104 KB

1.     That the Committee endorses the principles in this report to secure a long term home for Worcester City Football Club at Parsonage Way;

 

2.     That the Committee approves the allocation of funding of up to £100,000 to progress the proposals identified in this report, to be funded from the City Plan Fund; and

 

3.     That the Committee delegates authority to the Corporate Director Finance and Resources, in consultation with the Chair and the Vice-chairs of the Policy and Resources Committee, to progress the commercial negotiations with the Worcestershire Football Association and Worcester City Football Club.

Minutes:

The Committee considered proposals for a financial commitment from the Council to explore the possibility of accommodating Worcester City Football Club at Parsonage Way.  Initial Officer discussions with the Football Club and the Worcestershire Football Association had identified the following principles that would guide further negotiations:

 

    The Council will grant a long lease (circa 50 years) of land at Parsonage Way to the Worcestershire Football Association, who will then grant an underlease to the Football Club;

    The initial rent will be £1 per annum, although this arrangement will be subject to review after five years and will be followed thereafter by five yearly rent reviews;

    The Football Club will submit an outline planning application for a pitch, a stand, a club house and floodlights;

    The site at Parsonage Way will provide for community use of the facilities, and it is anticipated that there will be a smaller training pitch alongside the main playing pitch;

    The club will explore other funding opportunities, including commercial sponsorship as well as grant funding to develop some of the facilities, i.e. the changing facilities and club house.

 

In the ensuing discussion, Committee Members expressed support for the proposals. The following main points were made:

 

·           There should be community engagement at all stages of the process;

·           It was noted that the site adjoins Warndon Wood, which is a Local Nature Reserve;

·           Members noted that the proposed development would be on a small scale to provide a pitch, a stand, a club house and floodlights;

·           Officers clarified that the proposed financial commitment was to enable concept planning work and environmental studies to be undertaken to inform a future decision on the development of Parsonage Way. Determination of any related planning application would be a  separate matter.

 

RESOLVED: That the Committee agree:

 

1.    to endorse the principles in this report to secure a long term home for Worcester City Football Club at Parsonage Way;

 

2.    to approve the allocation of funding of up to £100,000 to progress the proposals identified in this report, to be funded from the City Plan Fund; and

 

3.    to delegate authority to the Corporate Director, Finance and Resources, in consultation with the Chair and the Vice-Chairs of the Policy and Resources Committee, to progress the commercial negotiations with the Worcestershire Football Association and Worcester City Football Club.

28.

Draft Budget Preparation Process 2018/19 pdf icon PDF 110 KB

That the Committee approves the process for budget setting 2018/19.

Additional documents:

Minutes:

The Committee considered a proposed budget preparation process and timetable, which had been developed following a review of previous processes and in consultation with relevant Officers. In summary, to increase the degree of public participation it was proposed to undertake a web-based survey and to supplement this with a drop-in session for members of the public. Consultation with local businesses would be through the web survey and also through direct letter.

 

In the ensuing discussion, the following main points were made:

 

·           It would be helpful if all Member events started at the same time of 7pm;

·           There would be merit in looking to take public consultation events out to community locations;

·           Members asked for the lists in the survey to be in alphabetical order;

·           It would be appropriate to review Committee dates for 2018/19 with a view to aligning these with the budget setting cycle.

 

Officers agreed to take on board all these points.

 

RESOLVED: That the Committee approve the process for budget setting 2018/19.

29.

Earmarked Reserves pdf icon PDF 100 KB

1.     That the Committee notes the level of earmarked reserves and the movement forecast for 2017/18; and

 

2.     That the Committee approves the reconvening of the task and finish group to finalise the review of  earmarked reserves in September 2017.

Minutes:

The Committee received a report on the current and forecast position on earmarked reserves.  It was proposed to reconvene the Member task and finish group to complete the analysis of earmarked reserves and identify any that are considered to no longer be required. Any funds released as a result could then be transferred to the City Plan Fund for future projects.

 

RESOLVED: That the Committee:

 

1.    note the level of earmarked reserves and the movement forecast for 2017/18; and

 

2.    approve the reconvening of the task and finish group to finalise the review of earmarked reserves in September 2017.

30.

External Borrowing Requirements pdf icon PDF 87 KB

The Committee to note the Council’s existing external borrowing position and strategy.

Minutes:

The Committee received an update on the Council’s borrowing position and the plan for the further borrowing approved as part of the funding for the new swimming pool, as requested at the last meeting. 

 

In response to questions about determining future strategy, Members were advised that the Council’s Treasury Management Policy would be reviewed and considered as part of the budget proposals in the new year.

 

RESOLVED: That the Committee note the Council’s existing external borrowing position and strategy.

31.

City Plan - Theme 1 pdf icon PDF 227 KB

That the Committee note progress towards delivery of objectives under Theme 1 of the City Plan, Stronger and Connected Communities.

Minutes:

The Committee considered a report on activities and performance against Theme One of the City Plan - Stronger and Connected Communities - in 2017-18.  Officers responded to questions from Members on specific aspects of the report.

 

There was a debate about the format of the report and in particular whether the focus should be on overseeing the achievement of the City Plan or providing performance information in relation to specific projects.  Members concluded that the reports should focus on progress, including information on any gaps and what further work is required to fulfil key projects. However, there was value in receiving information on projects and this should continue to be included.

 

RESOLVED: That the Committee note progress towards delivery of objectives under Theme 1 of the City Plan, Stronger and Connected Communities.

32.

Achieving Excellence pdf icon PDF 113 KB

That the Committee note the progress made under the Achieving Excellence Programme.

Additional documents:

Minutes:

The Committee received a report on progress with the 25 live and planned projects and activities under the Achieving Excellence programme. The report highlighted a number of early successes.

 

In the ensuing discussion, the following main points were made:

 

·           It was suggested that the Achieving Excellence programme could include reference to Member Training and Development;

·           Members were advised that preparations were in hand to comply with the new data protection legislation due to come into force in 2018.

 

RESOLVED: That the Committee note the progress made under the Achieving Excellence Programme.

33.

Disposal of Part of the Park and Ride Site, Droitwich Road, Worcester pdf icon PDF 105 KB

1.     That the Committee approves in principle the disposal of part of the former Park and Ride site, Droitwich Road, Worcester for educational purposes; and

 

2.     That the Committee delegates authority to the Corporate Director Finance and Resources, in consultation with the Chair and the Vice-chairs of the Committee, to finalise the commercial negotiations for the disposal.

Minutes:

The Committee considered a proposal to sell three acres of the former Park and Ride site at Droitwich Road to build a free school.

 

In the ensuing discussion, the following main points were made:

 

·           Some Members expressed regret at the loss of the former Park and Ride facility;

·           It was highlighted that the site has been vacant for 3 years and there are significant costs to the Council whilst it remains empty;

·           There is currently no alternative proposal for the future use of the site;

·           It is recognised that there is significant projected pressure on pupil numbers for the existing north Worcester schools;

·           The proposal is to sell 3 acres and the Council will retain the remainder of the Park and Ride site.

 

Details of the commercial negotiations were discussed in the exempt part of the meeting.

 

RESOLVED: That the Committee agrees to:

 

1.    approve in principle the disposal of part of the former Park and Ride site, Droitwich Road, Worcester for educational purposes; and

 

2.    delegate authority to the Corporate Director Finance and Resources, in consultation with the Chair and the Vice-chairs of the Committee, to finalise the commercial negotiations for the disposal.

34.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

35.

Items Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

36.

Minutes (Exempt Items)

Of the meeting held on 24th July 2017 to be approved and signed.

Minutes:

RESOLVED: That the minutes (exempt items) of the meeting held on 24th  July 2017 be approved as a correct record and signed by the Chairman.

37.

Disposal of Part of the Park and Ride Site, Droitwich Road, Worcester

To consider details of the sale price and confidential valuation report.

Minutes:

The Committee considered details of the sale price and confidential valuation report.