Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

14.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

Councillor Agar – Rowing Boats on the River Severn (Minute 17) - as a member of Herefordshire and Worcestershire Fire Authority

 

Councillor J. Squires – Rowing Boats on the River Severn (Minute 17) - as a Council representative on Worcester River Sports Association

 

Councillor Gregson – Worcester City Centre Free Public Wi-Fi and Footfall Monitoring (Minute 18) - as a board member of Place Partnership Ltd.

15.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

The following persons spoke in respect of agenda item 17 (Rowing Boats on the River Severn):

 

Colin Legge spoke as a representative of Worcester Rowing Club. He expressed support for the proposal. He highlighted the number of different organisations that use the river and the potential hazards associated with a leisure boat facility.

 

Iain Mayhew commented on his personal experience as a river user and his concerns about hiring out boats to inexperienced persons.

16.

Minutes pdf icon PDF 64 KB

Of the meeting held on 5th June 2018 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 5th June 2018 be approved as a correct record and signed by the Chairman.

17.

Rowing Boats on the River Severn pdf icon PDF 94 KB

1.     That the Committee endorses the proposal in this report relating to rowing boats on the River Severn; and

 

2.     That the Committee allocates up to £30,000 from the City Plan Fund to undertake feasibility work.

Minutes:

The Committee considered a request from the Chairman, Councillor Stephen, relating to the reintroduction of rowing boats on the River Severn. The Chairman spoke on the item. He proposed that the Committee support the recommendations in the agenda report and agree to authorise another Committee or Sub-Committee to consider a feasibility study.

 

In the ensuing discussion, it was proposed and seconded that recommendation 2 be amended to read as follows:

 

“That the Committee agree to refer the item to the Income Generation Sub-Committee and agree to allocate up to £30,000 from the City Plan Fund to undertake feasibility work.”

 

Upon being put to the vote, this amendment was agreed. 

 

Committee Members then proceeded to discuss the recommendations, as amended. Reference was made to a number of issues, including public safety and consulting existing river users on any proposal.

 

RESOLVED: That the Committee:

 

1.    endorse the proposal in this report relating to rowing boats on the River Severn; and

 

2.    agree to refer the item to the Income Generation Sub-Committee and agree to allocate up to £30,000 from the City Plan Fund to undertake feasibility work.

18.

Worcester City Centre Free Public Wi-Fi and Footfall Monitoring pdf icon PDF 253 KB

Report to follow.

Minutes:

The Committee considered a proposal to provide a free public Wi-Fi service in the city centre. The Corporate Director – Place presented the report and highlighted the main points.

 

In the ensuing discussion, a request was made for consideration to be given to expanding the area covered to include The Commandery. Officers agreed to investigate this.

 

Committee Members expressed support for the recommendations in the report. 

 

RESOLVED: That the Committee:

 

1.    authorise the award of a contract to the preferred supplier for the provision of the infrastructure and reporting/monitoring/maintenance systems necessary for the delivery of a free public Wi-Fi service in the city centre and the monitoring of footfall; and

 

2.    agree to make a maximum contribution of £130,000 to the project to be funded from the City Plan Worcester City Masterplan allocation.

19.

North of Worcester City Bridge pdf icon PDF 2 MB

1.     That Policy and Resources Committee members note the update report including the preferred option design of the bridge structure (cable stayed);

 

2.     That Policy and Resources Committee members agree to progress further feasibility investigation in line with the programme set out within Jacobs/CH2M (June 2018) feasibility study report as set out at paragraph  4.1 of this report;

 

3.     That Policy and Resources Committee members agree that funds allocated within the £500,000 City Plan Projects Priority fund for the development of a second pedestrian bridge over the River Severn  are utilised to progress development of the bridge structure design and cost estimate (Phase 2) as set out at paragraph 4.5; and

 

4.     That Policy and Resources Committee members agree delegating authority to the Corporate Director – Place to let contracts, in conjunction with the County Council, to progress the project.

Additional documents:

Minutes:

The Committee considered the findings of the June 2018 feasibility study report on potential sites for the location of a new river crossing. The Corporate Director – Place presented the report and highlighted the main points.  In summary, the Gheluvelt to Kepax location had been identified as being the most appropriate location. The preferred option was for a cable stayed bridge.

 

Committee Members proceeded to debate the report and the proposals. In the ensuing discussion, the following main points were made:

 

·         It was proposed that the delegation to progress the project in recommendation 4 should be in conjunction with the Chairman and Vice-Chairmen of this Committee.

 

·         Members highlighted the need to consult local residents on the proposed location. Reference was also made to considering carefully any potential impact on Gheluvelt Park.

 

·         Officers clarified the funding for the various phases set out in the report.

 

RESOLVED: That the Committee:

 

1.    agree to note the update report including the preferred option design of the bridge structure (cable stayed);

 

2.    agree to progress further feasibility investigation in line with the programme set out within Jacobs/CH2M (June 2018) feasibility study report as set out at paragraph  4.1 of this report;

 

3.    agree that funds allocated within the £500,000 City Plan Projects Priority fund for the development of a second pedestrian bridge over the River Severn  are utilised to progress development of the bridge structure design and cost estimate (Phase 2) as set out at paragraph 4.5; and

 

4.    agree delegating authority to the Corporate Director – Place to let contracts, in consultation with the Chairman and Vice-Chairmen, in conjunction with the County Council, to progress the project.

20.

Parsonage Way - Update pdf icon PDF 112 KB

1.     That the Committee notes the findings in this report in respect of the feasibility work undertaken at Parsonage Way; and

 

2.     That the Committee endorses the conclusions in this report that no further work should be undertaken to establish whether Parsonage Way is a suitable location for WCFC.

Minutes:

The Committee considered an update on the work undertaken since the Committee’s decision in September 2017 to undertake feasibility work to establish whether Parsonage Way could be developed as a community sports facility. The Corporate Director – Finance and Resources presented the report and highlighted the main points. 

 

In summary, the findings had cast doubt on the development potential of the site. The report concluded that, based on the findings from the feasibility studies, in particular the ecological constraints relating to bats and great crested newts and the significant cost of delivering the proposed facilities on site, it was recommended that no further work is carried out to establish whether Parsonage Way is a suitable and deliverable location for this facility.

 

RESOLVED: That the Committee:

 

1.    agree to note the findings in this report in respect of the feasibility work undertaken at Parsonage Way; and

 

2.    agree to endorse the conclusions in this report that no further work should be undertaken to establish whether Parsonage Way is a suitable location for Worcester City Football Club.

21.

Property Development pdf icon PDF 159 KB

1.     To establish a Property Development Fund of £20m over the two financial years 2018/19 and 2019/20;

 

2.     To approve the decision-making process set out in the report; and

 

3.     To recommend to Council that the Authorised Limit and Operational Boundary for external debt are revised in accordance with the proposals set out in the report.

Minutes:

The Committee considered a report on establishing a basis for accessing funds to unlock potential property developments and the decision-making process in relation to property development projects, as envisaged by the October 2016 Cabinet report. The Corporate Director – Finance and Resources presented the report and highlighted the main points. Officers responded to questions from Members on detailed aspects of the report.

 

In the ensuing discussion, it was clarified that the purchase of specific development sites that were acquired in support of City Plan objectives would be reflected in the performance scorecards for relevant Committees as part of reporting progress against those objectives.

 

Committee Members expressed support for the recommendations in the report.

 

RESOLVED: That the Committee agree to:

 

1.    establish a Property Development Fund of £20m over the two financial years 2018/19 and 2019/20;

 

2.    approve the decision-making process set out in the report; and

 

3.    recommend to Council that the Authorised Limit and Operational Boundary for external debt are revised in accordance with the proposals set out in the report.

22.

Q1 Financial Monitoring Report 2018/19 pdf icon PDF 153 KB

1.     That the Committee reviews the financial monitoring details including budget variances and performance indicators for the 1st quarter ended 30th June 2018; and

 

2.     That the Committee reviews the write-offs of Council Tax and Business Rates in para 8.4 and approves the amounts noted.

Additional documents:

Minutes:

The Committee reviewed the financial monitoring details including budget variances and performance indicators, for the 1st quarter ended 30th June 2018. The Head of Finance presented the report and summarised the main points. Officers responded to questions from Members on detailed aspects of the report.

 

RESOLVED: That the Committee agree to:

 

1.    note the financial monitoring details including budget variances and performance indicators for the 1st quarter ended 30th June 2018; and

 

2.    note the write-offs of Council Tax and Business Rates in paragraph 8.4 and approve the amounts noted.

23.

Quarter 1 Performance Report for 2018/19 pdf icon PDF 85 KB

That the Policy and Resources Committee considers the Council’s Quarter 1 performance for 2018/19.

Additional documents:

Minutes:

The Committee considered a report on progress for the current priority projects and activities which support the delivery of the Council’s City Plan, current priority projects within the Excellence Programme and the corporate suite of Key performance Indicators. The Deputy Director - Commissioning and Transformation presented the report and Officers responded to questions from Members on detailed aspects of the report. 

 

RESOLVED: That the Committee note the Council’s Quarter 1 performance for 2018/19.

24.

Corporate Transformation Programme Update pdf icon PDF 133 KB

That the Committee notes the progress made in delivering the Corporate Transformation Programme.

Additional documents:

Minutes:

The Committee received an update on progress with programmes and projects across a number of areas including a brief description and headline financial target for information. The Deputy Director - Commissioning and Transformation presented the report and responded to questions from Members on detailed aspects of the report.

 

RESOLVED: That the Committee note the progress made in delivering the Corporate Transformation Programme.

25.

Treasury Management - Annual Report 2017/18 pdf icon PDF 149 KB

1.     That Policy and Resources Committee note the details included within the Treasury Management Annual Report for 2017/18; and

 

2.     That the Treasury Management Annual Report for 2017/18 is referred to full Council for information, in accordance with the CIPFA Treasury Management Code.

Minutes:

The Committee considered a report on Treasury Management performance for 2017/18. In accordance with the CIPFA Treasury Management Code, the report would be referred to full Council for information.

 

RESOLVED: That the Committee:

 

1.    note the details included within the Treasury Management Annual Report for 2017/18; and

 

2.    agree to refer the Treasury Management Annual Report for 2017/18 to full Council for information, in accordance with the CIPFA Treasury Management Code.

26.

Appointments to Outside Bodies pdf icon PDF 91 KB

That the Committee confirm the appointments to outside bodies as set out in the attached schedule (Appendix 1).

 

Additional documents:

Minutes:

At the meeting on 5th June 2018, the Committee agreed to delegate authority to Group Leaders to decide the appointments for 2018/19. These had now been agreed and details were set out in the schedule attached to the report.

 

There was one change to the schedule – Councillors Denlegh-Maxwell and Councillor J. Squires to be appointed as the Council’s representatives to Worcester River Sports Association.

 

RESOLVED: That the Committee confirm the appointments to outside bodies as set out in the schedule, subject to the above change.

27.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

28.

Items Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

29.

Minutes (Exempt Items)

Of the meeting held on 5th June 2018 (exempt items) to be approved and signed.

Minutes:

RESOLVED: That the minutes (exempt items) of the meeting held on 5th June 2018 be approved as a correct record and signed by the Chairman.

30.

Parsonage Way - Update

To consider details of the business plan as set out in the confidential appendix.

Minutes:

The Committee noted details of the business plan as set out in the confidential appendix.