Agenda

Venue: Council Chamber, Guildhall

Contact: Claire Chaplin, Democratic and Civic Services Manager - Tel: 01905 722005 

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

To receive any declarations of interest.

3.

Minutes pdf icon PDF 36 KB

Of the meetings held on 30th October 2018 to be approved and signed.

Additional documents:

4.

Mayor's Communications

To receive any communications the Mayor may wish to make.

5.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Council in accordance with Council Procedure Rule 10.

6.

Questions

The Leader of the Council, the Deputy Leader of the Council or the Chair of any Committee or Sub-Committee to take any questions that may be submitted in accordance with Council Procedure Rule 9.

7.

Notice of Motion

To consider any Notices of Motion submitted in accordance with Council Procedure Rule 8.

8.

Members' Allowances: Independent Remuneration Panel Recommendation for Members' Allowances 2019/20 and Mayor's Allowance 2019/20 pdf icon PDF 223 KB

1.     That the Council note and consider the recommendations of the Independent Remuneration Panel for Members’ Allowances,

 

2.     That the Council consider other options identified in this report regarding the level of Members’ Allowances; and

 

3.     That the Council adopt a Scheme for Members’ Allowances from 1st April 2019.

9.

Appointment of Monitoring Officer pdf icon PDF 92 KB

That the Council appoint Sian Stroud, Deputy Director - Governance as Monitoring Officer with effect from 20th February 2019.

10.

Statutory Appointments: Returning Officer, Electoral Registration Officer and Deputy Electoral Registration Officer pdf icon PDF 94 KB

1.     That Council approve the appointment of Shane Flynn, Corporate Director – Finance and Resources as Returning Officer and Electoral Registration and the appointment of Claire Chaplin, Democratic and Civic Services Manager, as Deputy Electoral Registration Officer, with the full powers of the Electoral Registration Officer with immediate effect, and Council agrees:

 

2.     that in the terms of the Representation of the People Act 1983 and all related legislation with immediate effect Shane Flynn be appointed as Electoral Registration Officer and Claire Chaplin be appointed as Deputy Registration Officer for the Council; and in terms of Section 41 of the Local Government Act 1972 and all related legislation with immediate effect Shane Flynn be appointed as Returning Officer for the Council with authority to act in that capacity for elections to the Council and all or any Parish and Town Councils within the Council area;

 

3.     that the Returning Officer and Electoral Registration Officer for the Council be also appointed or authorised to act in respect of all related elector, poll or referendum duties, including in relation to County Council elections, and for national and regional polls or referendums;

 

4.     that in relation to the duties of Returning Officer or any other electoral, referendum, or polling duties arising from such an appointment, the Returning Officer shall be entitled to be remunerated in accordance with the approved scale of fees for local elections or the relevant scale of fees prescribed by a fees order in respect of national and regional polls or referendums;

 

5.     that in all cases where it is a legal requirement or normal practice to do so, fees paid to the Returning Officer shall be superannuable and the Council shall pay the appropriate employer’s contribution to the superannuation fund, recovering such employer’s contributions from Central Government or other local authorities or agencies where this can be done;

 

6.     that, in relation to the conduct of local authority elections and polls, and elections to the United Kingdom Parliament, and all other electoral duties where the Council is entitled by law to do so, the Council shall take out and maintain in force insurance indemnifying the Council and the Returning Officer including any appointed Deputy Returning Officers against legal expenses reasonably incurred in connection with the defence of any proceedings brought against the Council or the Returning Officer including any appointed Deputy Returning Officers and/or the cost of holding another election in the event of the original election being declared invalid (provided that such proceedings or invalidation are the result of the accidental contravention of the Representation of the People Acts or other legislation governing the electoral process, or accidental breach of any ministerial or other duty by the Returning Officer or any other person employed by or officially acting for him in connection with the election or poll);

 

7.     that, in the event of such insurance carrying an ‘excess’ clause by which an initial portion of risk is not insured, the Council, through its internal insurance fund or otherwise,  ...  view the full agenda text for item 10.

11.

Report from the Relevant Committee on Matters which are Referred to Council for Decision pdf icon PDF 349 KB

To receive reports on matters which by law or in accordance with the Constitution are referred to Council for decision.

 

1.    Capital and Investment Strategies 2019/20 - 2021/22 – Referral Report from Policy and Resources Committee 5th February 2019

That the Council agree to:

 

1.     Adopt the Capital Strategy and Investment Strategy for 2019/20; and

2.     Revise the Authorised Limit and Operational Boundary for external debt accordance with the proposals set out in the report.

 

2.    Council Tax - Long Term Empty Homes Premium – Referral Report from Policy and Resources Committee 5th February 2019

      That the Council agree that from 1 April 2019 properties empty for 2 years or more be charged a Council Tax long term empty homes premium equivalent to 100% of the Council Tax and that the Corporate Director Finance and Resources be authorised to agree individual exemptions based on government guidance.

 

3.    New Policies Arising from the New Community Lottery - Referral Report from Income Generation Sub-Committee 15th January 2019

That the Council approve the policies required for the operation of the Council’s new Community Lottery, as appended to this report.

 

4.    Proposed Budget 2019/20 and Medium Term Financial Plan 2019/20 - 2023/24 – Referral Report from Policy and Resources Committee 5th February 2019

 

1.   That Council approves the proposed Budget and Council Tax for 2018/19 as set out in this report.  In particular:-

a.     The Budget Requirement for Worcester City Council (excluding Parish Precepts) 2019/20at £10,579,975;

 

b.     The Council Tax Requirement for Worcester City Council (excluding Parish Precepts) 2019/20 at £5,929,200; and

 

c.      The Band D Council Tax for Worcester City Council (excluding Parish Precepts) at £185.88.

 

2.   That Council approves the Council Tax Resolution 2019/20 set out at Appendix 8 (to follow - final figures will be confirmed in advance of the Council meeting once all the precept information has been confirmed).

 

3.   That Council approves the proposed Budget for 2019/20 as detailed in the following appendices:

i.             the summary budget 2019/20 as set out at Appendix 1;

 

ii.            the detailed Budget 2019/20 as set out in the Budget Book at Appendix 2;

         iv.      the Treasury Management Strategy Statement 2019/20 as set out in Appendix 3;

         v.       the Pay Policy Statement 2019/20 as set out in Appendix 4;

         vi.      the detailed Fees and Charges 2019/20 as set out in Appendix 5 and in Appendix 5a (exempt item);

 

4.   That Council approve the proposed Medium Term Financial Plan for the next five year period 2018/19 – 2023/24as detailed in the following appendices:

                   i.          the summary MTFP 2019/20 - 2023/24 as set out in Appendix 1;

                  ii.          the Capital Programme and Capital Financing as set out in Appendix 6;

                 iii.          the Earmarked Reserves balance as set out in Appendix 7.

Additional documents:

12.

Report from the Leader of the Council on any matters which he is of the opinion require urgent consideration by The Council

To receive a report, if necessary.

13.

Items Involving the Disclosure of Exempt Information

The Council is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

PART II

(ITEMS FOR DISCUSSION AND DECISION IN PRIVATE)

14.

Any Exempt Issues

To consider any exempt matters which might arise.

15.

Fees and Charges 2019/20 - Exempt

To approve the Exempt fees and charges 2019/20.