Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722027, 722005, 722085 

Items
No. Item

117.

Appointment of Substitutes

To receive details of any Member nominated to attend the meeting in place of a Member of the Committee.

Minutes:

Councillor B. Amos for Councillor Bayliss, Councillor Griffiths for Councillor Stanley, Councillor Stalker for Councillor Denham.

118.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

Councillor Gregson - Cultural Development Fund (The Arches Worcester Project) Funding Agreement (Minute 120) – As an employee of Worcestershire County Council

 

Councillor Mrs L. Hodgson – Cultural Development Fund (The Arches Worcester Project) Funding Agreement (Minute 120) - As Worcestershire County Council Cabinet Member with responsibility for Communities, and as a member of the Steering Group

119.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

120.

Cultural Development Fund (The Arches Worcester Project) Funding Agreement pdf icon PDF 117 KB

1.     That the Committee authorises the Corporate Director Finance and Resources to sign the Cultural Development Fund agreement with Arts Council England, relating to The Arches Worcester Project;

 

2.   That the Committee agrees to Worcester City Council being the accountable body for The Arches Worcester Project; and

 

3.   That the Committee delegates authority to the Deputy Director Governance, Corporate Director Finance and Resources and the Corporate Director Place to enter into all necessary legal agreements, submit applications for relevant consents and take all operational steps required to deliver The Arches Worcester Project in consultation with the Chair and Vice Chairs of the Committee.

Minutes:

The Committee considered a report on the Arches Worcester Project. The Corporate Director – Place presented the report, which included an overview of the Project, governance arrangements, legal agreements and progress. He explained that the Council will enter into agreements with the partners associated with the project to ensure the proper use of public funds and that the objectives of the programme are delivered. The City Council is proposed as the accountable body and would therefore be responsible for ensuring that all costs and income are fully accounted for and is able to account to the funding body at each stage, as required by the funding agreement and associated schedules.

 

The fund is administered by Arts Council England and is subject to their monitoring procedures. Before funding can be released, their funding agreement must be signed by the Council as the accountable body.

 

The Committee noted the details of the draft agreement, which was provided as a confidential Appendix.

 

A copy of the draft governance structure for the Project was circulated at the meeting.

 

In response to questions from Committee Members, Officers advised that progress will be reported quarterly via the performance scorecards that are presented to Policy and Resources Committee or Place and Economic Development Sub-Committee. There will be detailed monthly reviews by the Operational Board. The Cultural Development Partnership Board will be Chaired by a City Councillor. It is intended that the Board will meet quarterly, but this can be more frequent.

 

Members requested that the Partnership Board should meet as soon as possible in order to clarify matters raised in the discussion, including reporting procedures and timeframes, and communicating with all partners on progress.

 

RESOLVED: That the Committee agree to:

 

1.    Worcester City Council being the accountable body for The Arches Worcester Project;

 

2.    authorise the Corporate Director Finance and Resources to sign the Cultural Development Fund agreement with Arts Council England, relating to The Arches Worcester Project; and

 

3.    delegate authority to the Deputy Director Governance, Corporate Director Finance and Resources and the Corporate Director Place to enter into all necessary legal agreements, submit applications for relevant consents and take all operational steps required to deliver The Arches Worcester Project in consultation with the Chair and Vice-Chairs of the Committee.

121.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.