The Committee considered a report on the
Arches Worcester Project. The Corporate Director – Place
presented the report, which included an overview of the Project,
governance arrangements, legal agreements and progress. He
explained that the Council will enter into agreements with the
partners associated with the project to ensure the proper use of
public funds and that the objectives of the programme are
delivered. The City Council is proposed as the accountable body and
would therefore be responsible for ensuring that all costs and
income are fully accounted for and is able to account to the
funding body at each stage, as required by the funding agreement
and associated schedules.
The fund is administered by Arts Council
England and is subject to their monitoring procedures. Before
funding can be released, their funding agreement must be signed by
the Council as the accountable body.
The Committee noted the details of the draft
agreement, which was provided as a confidential Appendix.
A copy of the draft governance structure for
the Project was circulated at the meeting.
In response to questions from Committee
Members, Officers advised that progress will be reported quarterly
via the performance scorecards that are presented to Policy and
Resources Committee or Place and Economic Development
Sub-Committee. There will be detailed monthly reviews by the
Operational Board. The Cultural Development Partnership Board will
be Chaired by a City Councillor. It is intended that the Board will
meet quarterly, but this can be more frequent.
Members requested that the Partnership Board
should meet as soon as possible in order to clarify matters raised
in the discussion, including reporting procedures and timeframes,
and communicating with all partners on progress.
RESOLVED: That the
Committee agree to:
Worcester City Council being the accountable body for
The Arches Worcester Project;
authorise the Corporate Director Finance and Resources
to sign the Cultural Development Fund agreement with Arts Council
England, relating to The Arches Worcester Project; and
delegate authority to the Deputy Director Governance,
Corporate Director Finance and Resources and the Corporate Director
Place to enter into all necessary legal agreements, submit
applications for relevant consents and take all operational steps
required to deliver The Arches Worcester Project in consultation
with the Chair and Vice-Chairs of the Committee.